Staff Assistant III - UNAVAILABLE

Overview

The Caine College of the Arts (CCA) Dean's Office is seeking applications for Staff Assistant III position on the Logan campus. The Staff Assistant III position performs a variety of administrative support and/or secretarial duties for the college.

Responsibilities

25% Receptionist and Office Support

Answer phone calls and route appropriately, greet visitors, sort mail, collect checks for CCA Business Services, make copies, scan documents, keep office supplies current, update and distribute directories, send college-wide emails to students or faculty/staff as requested, attend Scholarship University trainings and answer student questions about scholarship process.

 

20% Caine Scholars for Excellence program

Working under the direction of the Associate Dean of Student Development in overseeing the logistics of the Caine Scholar activities.  Manage Canvas page for Caine Scholars, update calendar with events and meetings and post announcements about upcoming meetings, record attendance. Attend the biweekly meeting and take attendance and assist the mentors with the meeting by scheduling the venues and coordinate catering.  Take initiative to ensure a high-quality experience for students following the mission of the program. Assists with the yearly selection and scholarship awarding process. Assist with the planning of and accompany the students and faculty on the annual study travel experience.  Travel and after-hour assignments are required components of this position.

Maintain database of current and former students and assist in efforts to connect with Caine Scholar alumni and engage them with current students.

 

15% Assist with Differential Tuition and Visiting Artists and Scholars Programs

Working with the Associate Dean for Student Development; prepare and distribute Annual RFPs; coordinate review committees; schedule meetings; collect proposals, review for clarity, and upload to Box; create tracking spreadsheets; attend and take notes on meetings; draft and send award letters; post results on website; follow up with faculty and administrators as needed throughout process.

Making sure that equipment and upgraded classrooms that are purchased using Differential Tuition funds are tagged.

 

10% Staff Support for Associate Deans

Manage calendars, schedule meetings and interviews, assist with various projects as requested.

 

10% Manage College Website

Serve as college contact with IT website team, keep events page and other content current, update directories and deadlines, prepare content for posting and sent to IT website team, read college and department websites and communicate with constituents if content if inaccurate or outdated.

 

5% Faculty and Curriculum Support

Manage Digital Measures, IDEA course evaluation system, Curriculog, and course schedule for CCA-prefix courses.

 

5% Event Support

Assist with and provide support for college events. Requires travel and some weekend and evening work.

 

5% Student Travel Support

Assist travel specialist during peak volume periods.

 

5% Other Duties as Assigned

Qualifications

Minimum Qualifications:

• Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.

Preferred Qualifications:

• Familiarity with USU databases, processes and procedures.
• Experience in and understanding and appreciation of the arts.

Knowledge, Skills, and Abilities:

• Skilled with computers and related software.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

Name and contact information for 3 professional references to be entered into Candidate Profile

Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Caine College of the Arts (CCA) seeks to make the arts more visible, more innovative, and more fully integrated into the intellectual life of Utah State University and the communities it serves. The CCA is a collaborative community, representing the collective strengths and voices of the arts and it acts as a conduit for connecting people and programs. The CCA offers a visiting artist program that brings important artists, designers, and scholars to campus, is home to award-winning faculty, features a world-class performance hall, offers internships with prominent artists and designers, and operates several international study opportunities. The College houses the Departments of Art + Design, Music, and Theatre Arts, and is closely affiliated with the Nora Eccles Harrison Museum of Art on the USU campus.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023