Staff Assistant II - SPERC - Utah State University

Overview:

The Department of Special Education and Rehabilitation seeks to hire a Staff Assistant II who will assist the Department Head and faculty in general departmental operations. The position will include a variety of administrative support and secretarial responsibilities including extensive interaction with faculty and students. 

 

This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement. View more information here: Summary of Benefits 2023-2024.

Responsibilities:

Undergraduate Program Support

• Manage systems for tracking student inquiries, applications, assessments and communications
• Collaborate with the SPED undergraduate Student Teaching Coordinator to organize student teaching (ST) applications, placements, workshops, trainings, assignment and filing
• Collaborate with the SPED practicum coordinators to download and file practicum observations each semester
• Collaborate with SPED advisors to monitor student tracking systems, maintain record and documentation of advising interactions, triage student inquiries
• Other general coordination support with undergraduate student teaching coordinator, undergraduate advisors, and undergraduate program coordinator
• Track and process payments for mentor teachers and supervisors

General Department Support 

• First point of contact for SPERC office
• Perform office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, maintaining email lists, sending group emails, sorting and distributing mail, and other general duties as assigned
• Assist faculty in various office tasks and provide class support as requested
• Business/Financial: Maintain P-cards, payments, purchases, and deposits
• Maintain/order office supplies
• Support department furniture needs – selection, ordering, disposal
• Coordinate maintenance/custodial service tickets
• Facilitate IDEA teaching evaluations
• Support faculty in use of technology (conference room, etc.). Refer to specialists outside department when appropriate
• Assist with departmental reports and databases
• Maintain Dept. Head calendar and assist with scheduling
• Schedule meetings as requested (in-person, tele-conference, video-conference, ombudspersons, etc)
• Coordinate scheduling and details for department events (e.g., retreats, Honors program, Holiday party, undergraduate/faculty meetings)
• Take minutes at various departmental meetings
• Manage department keys and prox cards
• Manage department social media accounts and work with faculty to generate content and publicize department events and accomplishments
• Performs miscellaneous job-related duties as assigned

Qualifications:

Minimum Qualifications

• Two years of experience in an office setting or an associate degree/vocational training is required.

Preferred Qualifications

• Previous experience with tasks described in the responsibilities section of the job announcement.

Knowledge, Skills, and Abilities

1. Skilled with computers and related software.
2. Skilled with basic office equipment, including printers, copiers, and telephone systems.
3. Good organizational skills.
4. Strong verbal and written communication skills.
5. Ability to handle sensitive and confidential business data and personal information.
6. Ability to work without supervision.
7. Knowledge of University policies and procedures.
8. Excellent customer service skills.

Required Documents:

Along with the online application, please attach:

1. Resume/CV to be uploaded in the Candidate Profile.
2. Cover Letter describing your qualifications for this position to be typed/pasted into a text box at the end of application.

**Document size may not exceed 10 MB.**

Advertised Salary:Commensurate with experienceADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights:

The Department of Special Education and Rehabilitation Counseling (SPERC) is located in the Emma Eccles Jones College of Education and Human Services. The department consists of both on campus and distance based educational programs in Rehabilitation Counseling (Master's), Special Education (Undergraduate and Master's), Alternative Teacher Preparation Programs, and the Ph.D. in Disability Disciplines. For more information on the Special Education and Rehabilitation Department, please see our website at http://sped.usu.edu/en-us/.

 

The Emma Eccles Jones College of Education and Human Services is committed to inclusive excellence in research, teaching, and service activities across a wide array of education and human service fields.  The college is home to eight academic departments with approximately 200 faculty who are engaged in innovative research and high-quality graduate and undergraduate education. The college’s programs and outreach missions are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. Faculty, students, and staff within the college also engage with a broad range of community partners to both provide opportunities for community-engaged research and learning and enhance the quality of education and human service programs throughout the state of Utah.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

 

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023