Staff Accountant - National Council for Mental Wellbeing

About Us

The vision of the National Council for Mental Wellbeing is to make mental wellbeing, including recovery from substance use challenges, a reality for everyone. Despite overwhelming need, nearly 30 million people across the U.S. do not have access to comprehensive, high-quality, affordable mental health and substance use care when they need it.

Founded in 1969, the National Council is a membership organization that drives policy and social change on behalf of nearly 3,300 mental health and substance use prevention, treatment and recovery organizations and the more than 10 million children, adults and families they serve. We advocate for policies to ensure equitable access to high-quality services and supports. We build the capacity of mental health and substance use treatment organizations. And we promote greater understanding of mental wellbeing as a core component of comprehensive health and health care. Through our Mental Health First Aid (MHFA) program, we have trained more than 3 million people in the U.S. to identify, understand and respond to signs and symptoms of mental health and substance use challenges.

The National Council is growing rapidly to meet this moment; both our budget ($77M) and passionate staff (250+) have grown more than 50% since 2020. In addition, while we maintain office space in Washington, DC, we are a remote-first organization, meaning our employees work remotely from their locations across the United States.

We are an equal-opportunity employer. We embrace diversity and commit ourselves to creating an inclusive environment for everyone.

Position Summary

The Staff Accountant is part of a twelve-person accounting team and participates in various aspects of the accounting function. In this role, your primary duties include performing various financial analyses, producing project and financial reports, and performing account reconciliations; supporting the accounts receivable function of invoicing, contract adherence, and collections; preparing the organizational bank reconciliations; and providing support for month-end close.

This is an individual contributor role without direct reports. While this position can be done remotely from anywhere in the US, you must primarily work our Washington, DC business hours of 8:30 AM to 5:00 PM ET.

Key Responsibilities

• Performs Various Financial Analyses, Produces Project and Financial Reports and Performs Account Reconciliations
  • Performs financial analysis such as costing or profitability analysis on various projects and reports
  • Produces a variety of financial and project reports for management, PMs and customers
  • Performs reconciliations of various company accounts/projects/tasks; includes reconciliations to ensure full billings of training and consulting engagements
• Prepares Accounts Receivable Invoicing, Adheres to Contract Requirements, and Performs Collections
  • Produce invoices for organization’s projects, which includes adhering to billing requirements of various types of grants, contracts and agreements
  • Follow and maintain tracking spreadsheets for detail invoice processing
  • Maintain calendar of scheduled invoicing to ensure compliance with contract specifications
  • Produce invoices for review and upon approval, send invoice to customers along with any required supporting documentation
• Prepares organizational bank reconciliations
  • Verify all entries made within the accounting system to the bank statement to ensure all transactions are recorded.
  • Record all open transactions on the bank statement within the accounting system
  • Maintain record of all outstanding transactions and uncashed checks on the bank accounts
  • Reconcile and close the bank accounts within the accounting ERP monthly.
• Supports Month End Closing Process
  • Prepare necessary accounts receivable batches and journal entries to support month-end closing
  • Update and resolve open items on balance sheet reconciliations
  • Prepare other entries as needed.
• Other Accounting Duties
  • Support month-end close process; including investigation of variances, reconciliation of accounts, journal entries, etc.
  • Handle and produces requests for information and necessary schedules for annual audit
  • Collaborate to support annual budget process (i.e., prepare budget templates or budgets accounts)
  • Help maintain accounting software (JAMIS) and help file for various accounting documents and files; Cross-train as backup for other accounting duties
  • Other duties as assigned

Required Qualifications

• Bachelor’s degree in Accounting
• 1-3 years of professional accounting experience (internships included)
• Experience using project accounting software
• Proficient with Microsoft Excel, Word, and Outlook
• Exceptional attention to detail
• Superior professionalism, judgment and integrity
• Ability to maintain a high level of confidentiality while handling sensitive information
• Strong organizational and analytical skills
• Good interpersonal skills and the ability to work in a team environment

Preferred Qualifications

• Experience with Microsoft CRM and JAMIS
• Previous experience in government grants or contracts and with non-profits is preferred