Staff Accountant/Payroll/AR - Sisters of St. Joseph

Mission Statement: Empowered by God's love, rooted in the Gospel of Jesus, faithful to the vision of one sacred Earth community, we live and work to bring all into union with God and one another.

POSITION SUMMARY:

As a key member of the Finance team, Staff Accountant is responsible for maintaining financial records, preparing financial reports, and ensuring compliance with accounting standards and regulations. This role involves managing payroll, accounts payable and receivable, conducting reconciliations, and assisting with month-end closing activities in compliance with GAAP. This position plays a critical role in the system's data integrity, including donor gift substantiation while using Raiser's Edge CRM. This role works closely with all departments to ensure timely and financial information.

QUALIFICATIONS:

• Bachelor's degree in accounting.
• Advanced degree or relevant certifications are a plus.
• Knowledge of general accounting principles, regulatory standards, and compliance requirements.
• Proficiency in revenue management systems and tools.
• Analytical and strategic thinking skills to analyze data, identify trends, and make data-driven decisions.
• Excellent communication and presentation skills.
• Ability to work collaboratively with cross-functional teams and senior management.
• Strong leadership and team management abilities.
• Attention to detail and accuracy in revenue forecasting and analysis.
• Proficiency of revenue recognition principles and accounting standards.
• Bilingual in Spanish is a plus.

RESPONSIBILITIES (include, but is not limited to):

Payroll

• Preparation and processing of bi-weekly payroll for all employees.
• Review timesheets and attendance records for discrepancies, and work with department heads to resolve issues.
• Reconcile payroll data, including tax withholdings.
• Prepare and post payroll-related journal entries in the general ledger.
• Review and ensure that all payroll-related accounts are properly reconciled, and balances are accurate.
• Maintain up-to-date knowledge of tax laws and payroll regulations.
• Prepare reports for management, including payroll summaries, tax filings, and labor cost analysis.
• Participate in internal audits to ensure accuracy and adherence to policies.
• Help implement and monitor payroll processes to ensure compliance with internal controls and regulatory requirements.

Accounts Receivable

Responsible for managing all aspects of gift processing, including gift receipting, weekly gift reporting, CSJ membership, rents, and audit support including:

• Reconcile AR sub-ledger to the general ledger and ensure all payments are accurately recorded.
• Perform daily reconciliation to ensure that Raiser's Edge subledger and QuickBooks general ledger are aligned and reflect daily activity.
• Determining legal credit for gifts/payments and researching donor questions related to gifts, membership, and rents, as necessary.
• Managing the gift reporting process, CSJ membership and other revenue by generating select weekly, monthly, and ongoing financial gift reporting, including a thorough monthly bank reconciliations to ensure accuracy and integrity of financial data.
• Prepare and maintain accounting records for MA and CSJ departments, including but not limited to accounts receivable as well as journal entries for transactions involving cash receipts.
• Month-end and Quarter-End process including, but not limited to preparation of deferred revenue and journal entries, and balance sheet accounts reconciliations, as assigned.
• Maintain established internal controls and review accounting documents for accuracy, clarity, and compliance with CSJ policies and procedures, accounting standards and relevant laws and regulations.
• Track and record all grant-related financial transactions for AR.
• Prepare Journal entries to the general ledger.
• Assist with the preparation of monthly, quarterly, and year-end closing processes.
• Perform necessary account reconciliations and provide supporting documentation for financial statements.
• Reconcile monthly bank statements and ensure any variances are addressed promptly.
• Assist in preparing financial reports for internal management and external stakeholders.
• Provide timely and accurate financial data for audits and regulatory filings.
• Work closely with other departments, such as procurement, sales, and operations, to resolve accounting-related issues.
• Provide support during audits and assist with year-end tax reporting as necessary.
• Other projects may be assigned by the CFO.

Working Conditions

• Office environment with a focus on collaboration and community
• Some evenings or weekends may be required for special projects or reporting periods.