Staff Accountant - Precision General Commercial Contractors, Inc.

Staff Accountant
PRECISION GENERAL COMMERCIAL CONTRACTORS, INC.
Reports to: CFO/Controller FLSA Status: Exempt
Department: Accounting Approval Date:1/8/2025
Summary of Position:
As a Senior Accountant for Precision General Commercial Contractors, Inc., you will handle Subcontract accounts payable for the company and various other duties outlined below. You will report to the Chief Financial Officer/ Controller. It is expected that you will comply with the Precision GCC, Inc. Employment Handbook.
ESSENTIAL DUTIES AND RESPONSIBILITIES Performs other duties as required and assigned
• Quality- Ensure all products, financial, tax calculations are error free.
• Process Accounts Payables (AP) transactions including data entry of subcontractors and suppliers' invoices and manual check requests.
• Maintain bank/cash ledger for all projects. Log in each draw funding, payments and transfers to General Account (GC, Fees, Insurance and Bond)
• Book and post all cash transfers to Controller in Spectrum to all projects' corresponding bank accounts.
• Reconcile and Process subcontractors' pay requests for each draw funding in all projects, approved by Project Managers, Project Coordinators, and Project Estimators.
• Verify and attach back-ups needed to sign checks, such as, compliant insurance certificates- general liability, auto and worker's compensation, executed subcontracts and change orders, waivers and releases for subcontractors and suppliers. Upon final and retention funding, subcontractor's warranties are attached with checks as additional back-ups.
• Maintain and monitor master file of current and previous year's compliant insurance certificates, subcontractor's licenses & W-9 for the yearly audit purposes and 1099 reporting to the IRS.
• Maintain and update individual subcontractor files per project. Review posting of subcontracts and change orders, if they are consistent and in balance with detailed subcontractor's report generated from the system. Verify cost coding of all executed subcontracts and change orders. Verify insurance certificates, licenses, & completed W-9 information are accurately posted in our accounting system.
• Send subcontractor's and vendors check payments only if they have completed the required documentation to release checks.
• Research subcontractor's payment information and provide account reconciliation report where applicable.
• Prepare and update check lists for each subcontractor per project as documents are submitted for compliance and attach as addition back-ups of submitted checks.
• Maintain and update upon funding all projects' cash ledgers and log-in all disbursements to subcontractors and vendors and all transfers to Controller.
• Maintain files for all cleared checks and bank statements for audit purposes
• Collect and obtain from subcontractors, City License and CSLB cards and verify validity from the State Contractor's website.
• Verify AM Best ratings of subcontractor' submitted GL, Auto & Workers Compensation Insurance coverage - only ratings of A-, A. A+, A++ are acceptable and attached to compliant certificates in the Master File for audit purposes.
• Process 1099 IRS Reporting. Verify which subcontractor is included in the report based
on completed W-9 information submitted and provide final vendor copies of 1099 (due each January annually)
• Perform other duties and responsibilities whenever necessary and upon request by Controller.

Knowledge, Experience and Skill Requirements:
Education: Bachelor's degree in financial and/or cost accounting
Experience and Skills:
• A minimum of five (5) years in accounting. AP experience is preferred.
• Knowledge of accounting and ERP Software (Microsoft Office, Spectrum or Procore)
• Demonstrated ability to solve problems
• Highly organized; strong attention to detail is imperative.
• Demonstrated ability to manage multiple tasks and meet deadlines
• Ability to quickly and appropriately prioritize conflicting demands
• Must be a team player with the ability to multi-task
• Self-Directed and independent.
Physical Requirements:
• Able to stand, bend, reach, stoop and lift boxes up to 10 lbs.
•Able to work in a pace environment for extended periods of time
• Able to sit at desk, working on computer and phones for a full workday
Sustainability:
• Maintain and Practices as noted in the PGCC Sustainability Section of the Employee Handbook.
• Reduce, Reuse and Recycle
• Promote sustainable practice in all areas of operations
Social Responsibility:
• Maintain and Practice as noted in the PGCC Employee Handbook, our Corporation Social Responsibility.
•Volunteering and Community engagement is expected.