Staff Accountant - Balance

POSITION SUMMARY

The position of the Staff Accountant is responsible for assisting with deposits, performing general ledger account reconciliation, processing payroll, invoicing, coding accounts payable, creating and maintaining periodic reporting, assisting with annual budgeting, compiling grant application information and expenditure reporting, preparing statistical and financial reports for agencies, maintaining records retention, and assisting the CFO in various other special projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Grants/Contracts (40%)

• Maintain grant and sub-grants information.
• Assist in the process of applying for grants/contract proposals.
• Coordinate the follow-through on deadlines and financial reporting requirements over the life of each grant or contract.
• Assist preparing monthly grant submission in accordance with their approved grant agreements.
• Assist the CFO in documenting financial compliance for funders.
• Monitor and record expenditures in accordance with approved grant agreements.

GL/Administrative (60%)

• Prepare and record deposits.
• Maintain the Fixed Asset and associated depreciation schedules; prepare monthly detail General Journal entries; ensure proper recording of new purchases and disposals.
• Maintain account receivable balances and ensure all items are accounted for and accounts are current.
• Code bills and acts as lead to reconcile Bill.com and QuickBooks.
• Perform resolution of vendor billing issues.
• Process 1099 forms and personal property tax forms.
• Perform special and specific financial and statistical analysis as requested.
• Assist Executive Team with administrative items and special projects.
• Maintains knowledge of acceptable accounting practices and procedures.
• Other duties as assigned

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Work Environment and Physical Demands

The physical demands/conditions described below are representative of those that must be met/tolerated by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Adhere to a standard work schedule, but flexible to work outside of the standard hours such as early mornings and late evening when needed;
• Sitting at a desk for sometimes long and continuous periods of time;
• Looking at a computer monitor for sometimes long and continuous periods of time;
• Occasionally standing, walking, reaching, and stooping;
• Lifting up to 30 lbs.; and
• Exposure to various noise levels.

QUALIFICATIONS

Incumbents must demonstrate the ability to follow policies and procedures as established in the Company's Employee Handbook. Incumbents will also contribute to a positive work environment by behaving and communicating in a manner such that they get along with all constituent groups, co-workers, and management.

In addition, the education, experience, and other skills listed below are representative of the knowledge, skills, and/or abilities required.

EDUCATION

• Bachelor's Degree in Accounting

WORK EXPERIENCE

• 2+ years of related experience and training
• Non-profit experience is a strong plus
• Bill.Com and NetSuite are a strong plus

KEY SKILLS SET

• Demonstrates effective communication and problem-solving skills
• Must be highly organized with exceptional attention to detail and accuracy
• Ability to work effectively under pressure, with excellent skills in initiating solutions
• Exceptional ability to work collaboratively and provide customer service with internal staff and external partners
• Must be able to maintain confidentiality; and
• Must have excellent follow-up and follow-through skills.

EQUIPMENT AND APPLICATIONS

• High proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint;
• Working knowledge of all standard office equipment.