Sr. Project Coordinator - American Heart Association

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association has an excellent opportunity for a Sr. Project Coordinator in our Mission Advancement department, working with our Midwest Mission Advancement team!

This position will be hybrid (go into the office on as needed basis) within Midwestern States. 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

This individual will be responsible for managing day to day administration, including calendar and travel management, project assignments, and data quality in our Salesforce Customer Relationship Management database (Salesforce CRM) for the team.  Responsible for maintaining professionalism and collegiality in support of the team, managing conflict free calendar and travel for up to five team members, processing invoices and expenses, and assisting with scheduling calls and meetings.

• Serves as Salesforce CRM power user to monitor and provide updates as needed to ensure data quality.  This includes complete and accurate donor records, revenue review and recording, creating dashboards as needed and providing technical assistance to the team on how to access information. Serves as the data liaison with Mission Advancement operations.
• Provides administrative support to up to two senior leaders in Mission Advancement and corresponding team which will include but not be limited to scheduling and processing travel and expenses, calendar and event participation, team meetings, group calls, professional development workshops or related planning and logistics.
• Coordinates internal and external donor meetings with the highest level of professionalism and communication techniques.
• Supports the relationship development of top donors to the American Heart Association, coordinating details for small donor gatherings and other cultivation efforts. 
• Assists with the preparation of proposal documents, reports, presentations, correspondence or face-to-face meeting support materials.
• Develops understanding and knowledge of Mission Advancement areas of business, American Heart Association Mission, and goals to ensure effectiveness in role.
• Participates in Mission Advancement team projects and initiatives as requested.

• High School Diploma or Equivalent.
• Two (2) – Five (5) years of relevant experience.
• Experience providing administrative support, preferably for development teams, of three or more individuals.
• Ability to initiate support and collaborate with all levels of staff, prospects, volunteers and donors.
• Comprehensive ability to prepare written communications for a variety of audiences or individuals, including report formatting and visual aids.
• Experience using donor relationship management software, such as Salesforce CRM, MS-Dynamics and/or Raiser’s Edge.
• Ability to travel up to 2% local and overnight stay.

Preferred Experience:

• Understanding of philanthropic environment.
• Experience working with foundations and/or high net worth donors.
• Experience in a non-profit, hospital, research or academic institution.
• Experience working with colleagues in remote locations and within different time zones.

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
  
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
  
  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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EOE/Protected Veterans/Persons with Disabilities