Sr. Payroll Tax Analyst - National Vision

At National Vision we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. National Vision is one of the largest optical retail companies in the United States with over 1,200 stores. We operate four retail brands: America’s Best Contacts & Eyeglasses, Eyeglass World, and Vista Optical inside select Fred Meyer stores and on select military bases. We offer an innovative culture where training is a priority, hard work is praised, and career growth is a reality.

We are hiring for a Sr. Payroll Tax Analyst to join our growing team! This is a hybrid role working in Duluth, GA. 

This position will manage payroll tax compliance across 44 states, ensuring accurate and timely tax filings, and providing insights on complex payroll tax issues. As a key member of the payroll team, this role will help maintain compliance with federal, state, and local tax regulations and drive continuous improvement in payroll tax processes. This role will also serve as a liaison with UKG's Managed Tax Services and be a point of contact for tax inquiries to include employee level payroll and tax filing. The position will also require an understanding of Payroll Tax Accounting, close partnership with our Accounting and Finance teams, and the ability to create and deliver tax-related analyses and reporting.

What Would You Do? The Specifics.

• Payroll Tax Compliance: Ensures accurate calculation, reporting, and remittance of federal, state, and local payroll taxes for multi-state employees, adhering to all relevant regulations. Assure tax and SUI updates are input timely and accurately into the UKG Pro payroll system.
• Tax Filings & Documentation: Prepares and submits all required payroll tax filings on a monthly, quarterly, and annual basis, including Form 941, W-2s, W-3s, and other state-specific forms. Assists UKG Tax Services in responding to all tax notices and governmental correspondence. This will include, but is not limited to, tax overpayments and/or refunds, as well as penalty and interest claims.
• Multi-State Tax Expertise: Manages payroll tax requirements across 44 states, staying up-to-date with changes in tax laws and regulations. Researches and resolves complex multi-state payroll tax issues.
• Reconciliation & Audits: Reconciles payroll tax liabilities and resolve discrepancies. Coordinates with internal and external auditors to ensure compliance and addresses payroll tax audit findings.
• Process Improvement: Identifies and implements process improvements to streamline payroll tax processes, enhances compliance, and reduces risk. Collaborates with other departments, including HR and Finance, to improve data accuracy and reporting.
• Reporting & Analysis: Analyzes payroll tax data to identify trends and provide insights to management. Prepares and distributes regular payroll tax reports.
• Employee Support: Provides guidance and responding to employee questions and concerns on payroll tax matters via phone, email, and ServiceNow.
• Team Support: Provides guidance and mentorship to payroll team members on payroll tax matters, assisting with training and development as needed. Clearly documenting new processes and process updates as applicable.

Work Experience

• 8+ years of payroll tax experience with a focus on multi-state tax compliance,
  Education

• Four year college degree or equivalent experience. Accounting, Finance, or a related field or equivalent work experience. (Required)

Licenses, Certifications, Professional Affiliations

• Fundamental Payroll Certification (FPC) ((Preferred)) or
• Certified Payroll Professional (CCP) designation ((Preferred))

Additional Skills

• In-depth knowledge of federal, state, and local payroll tax regulations and multi-state tax compliance. (Required)
• Strong analytical skills with attention to detail and accuracy in managing large volumes of payroll tax data. (Required)
• Excellent time management skills to ensure that all employee tax setups are completed and the company's quarterly and annual returns are filed timely. (Required)
• Advanced Excel skills; familiarity with payroll processing systems such as UKG Pro Payroll and ERP platforms is preferred. (Required)
• Excellent verbal and written communication skills with the ability to explain complex payroll tax issues clearly and effectively. (Required)
• Strong customer service focus with the ability to effectively communicate with government agencies and employees. (Required)
• Proactive approach to problem-solving with a focus on compliance, risk management, and process improvement. (Required)
• Ability to work collaboratively and cross-functionally to achieve objectives. (Required)
• Ability to work independently, in a remote environment, with minimal oversight from supervisor. (Required)

Taking Care of our People!

We understand the importance of financial health and security, and because of that, we provide competitive compensation to all Associates. We also offer a comprehensive benefits package including health and dental insurance, 401k retirement savings with company match, flex spending account, paid personal time off, paid company holidays, parental leave, employee eyewear discount and much, much more. At National Vision, we strive to deliver opportunities for professional growth and long-term career fulfillment. We provide training programs, access to educational courses and pride ourselves on the ever-increasing amount of promotions from within.

We value and respect the unique and individual differences that everyone brings. We embrace all differences in matters of diversity, equity, and inclusion to create a place where people want to come, stay, and do their best work.

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We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.