Sr. Payroll Specialist - Neptune

When you join Neptune

Neptune is the market leader and most valued partner for water utilities across North America.  We are a people focused organization that shares a passion for the business of water. Our technology portfolio of smart water meters, data collection systems and software make data actionable for our customers so they can remain focused on the business of water ensuring efficient management of one of our most precious resources.  Over our 130-year history we’ve focused on employee engagement and innovation to be the most valued partner to our customers helping their evolving needs.  Here you will have the chance to learn and grow with an experienced, solution focused, humble, and energetic business team with locations across the U.S., Canada, and Mexico.

Role Overview

At Neptune we are building a world class Finance Team where finance employees are dynamic leaders who go beyond the numbers to provide strategic and operational insights to drive the organization and help us win with our customers.

Key Responsibilities

• The Senior Payroll Specialist will contribute to the shared processing of the full payroll cycle, as well as payroll-related accounting processing.

• Manage workflow to ensure accurate and timely processing of new hires, transfers, promotions, and terminations for bi-weekly payroll.
• This role is vital in ensuring payroll is processed timely and accurately.
• Contributes to managing, reporting, and processing of time reporting system.
• Ensures accuracy and timeliness of the payroll process with detailed auditing of payroll reports.
• Audit quarterly payroll balances to ensure correct YTD earnings.
• Ensures accuracy of all payrolls related journal entries in the general ledger and payroll-related reconciliations.

• Processing off-cycle bonus payrolls.

• Schedules and prepares any management reports that could consist of bi-weekly, monthly, quarterly, and yearly reports and could be used for internal and external audits.
• Serves as a point of contact for employees with payroll-related questions.
• Contributes to any payroll-related upgrade, implementation, or cross-functional working team.
• Ensure the organization is compliant with federal, state, and local tax withholding laws.
• Ensures compliance with all job-related Company policies and procedures.
• Ensures compliance with all job-related Sarbanes-Oxley control requirements.
• Acts as a liaison with Human Resources on payroll coordination, special events, testing, training, and cross-functional work teams.
• Contributes to process improvements both on a short- and long-term basis.
• Provides timely and excellent customer service to all employees.
• Ability to manage a busy payroll mailbox.
• Confidential Data: All information (written, verbal, electronic, etc.) that an employee encounters is considered confidential.

Where you’ll be working …

In this onsite role, you'll have a defined work office location at the Neptune facility in Tallassee, AL.

What we are looking for …

• A Bachelor’s degree in Accounting, Finance, Economics, or equivalent work experience.
• Experience with Microsoft Office Suite.
• Strong communication skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Attention to detail, organized, and analytical.
• Strong problem-solving skills.

• Maintain confidentiality of all Payroll and HR-related records.
• Ability to work independently and as part of a team environment.
• Committed to professional development and training to keep up with industry trends and current laws.
• 5+ Years multi-state payroll experience in a high-volume environment.
• Understanding of appropriate tax jurisdiction based on work and resident state.
• Understanding of Payroll Tax compliance and Knowledge of accounting principles.
• Must be able to exercise appropriate judgment as necessary.
• Requires a high level of initiative and independence.
• Excellent written and oral communication skills required.
• Requires ability to use a personal computer for extended periods of time.
• Working knowledge with UKG/Kronos/Ultipro/ADP a plus.

Equal Opportunity Employer EEO/AA M/F/Vet Disability

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Finance/Accounting