Sr. Payroll Coordinator - Stellantis Financial Services US

Stellantis Financial Services (SFS) is the new captive finance company for one of the world's leading automakers and a mobility provider with iconic brands including Abarth, Alfa Romeo, Chrysler, Citroën, Dodge, DS Automobiles, Fiat, Jeep®, Lancia, Maserati, Opel, Peugeot, Ram, Vauxhall, Free2move and Leasys.

Our exciting growth provides opportunities to advance your career as we successfully lead products and services from a small to midsize company in just a few years. Join our world class team and culture and contribute to our core mission which is enhancing our customer's experience.

Position Summary:

The Sr. Payroll Coordinator is responsible for managing multi-state payroll processing, maintaining payroll records, preparing and distributing HR reports, and delivering exceptional customer service to employees. This role includes administrative support for the Human Resources department, ensuring compliance with company policies and regulations, and safeguarding confidentiality regarding payroll and employee information.

Essential Duties Responsibilities

• Process payroll date using Paycom software, including commission, bonuses, wage garnishment, 401(k) deferrals and loans, and service awards.
• Manage payroll-related entries and ensure timely processing of special requests and off-cycle checks.
• Assist in the preparation and submission of federal and state compliance reports, EEO-1 filings, and audit documentation.
• Reconcile payroll and benefit accounts with the general ledger, providing accurate reports to the accounting department.
• Maintain and update payroll procedures and guidelines, ensuring adherence to company policies and federal/state regulations.
• Ensure timely processing of final paychecks, garnishment responses, and benefit cancellations for departing employees.
• Conduct monthly/quarterly audits for H.S.A., F.S.A., and 401(k) plans to ensure accuracy and compliance.
• Coordinate with Paycom for setting up state withholding accounts and ensuring proper tax filing.
• Support new hire orientation by training employees on the payroll system, including timecard management, direct deposits, and tax exemptions.
• Safeguard payroll documentation by securely storing records in the shared HR drive.
• Address employee payroll-related inquiries, such as direct deposit issues, vacation balances, and benefit deductions, while managing the payroll email inbox.
• Prepare for year-end close, including reviewing W-2 forms and coordinating third-party pay data.

Qualifications and Competencies Required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Experience:

• Minimum of 3 years of payroll processing experience in multi-states
• Must know how to process Bonus and Commission payments

Education:

• High school diploma or GED required. Additional education in business or accounting is preferred

Skills Required:

• Ability to identify issues, develop solutions, and take proactive measures.
• Proficiency in Microsoft Excel, Word, and PowerPoint. Ability to type 30+ words per minute.
• Commitment to ongoing training and development in payroll and HR systems.
• Clear, professional verbal and written communication skills.
• Balancing individual responsibilities with team objectives.
• Maintaining integrity and discretion in handling sensitive employee information.
• Efficient time management, prioritization, and attention to detail.
• Flexibility in managing changes and dedication to meeting deadlines.

Overtime required – required on an as needed basis.

Travel 0-10% - as required on an as needed basis.

Must have reliable transportation and live within a commutable distance to one of the following cities: Atlanta, GA

Qualifications Preferred:

• Familiarity with Paycom software is strongly preferred.
• Certified Payroll Professional Certification.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Work Schedule This position requires the ability to work various shifts to accommodate business needs. Typically, between the hours of 8AM-5PM Monday through Friday and on weekends as needed. Travel is required 10% of the time.

Stellantis Financial Services, Inc (SFS) is an equal opportunity employer and is committed to providing its employees an environment that is free of harassment, discrimination, and intimidation. It is the policy of SFS to comply with all applicable employment laws and regulations and to provide equal opportunity for all qualified persons and to not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin, disability, pregnancy, sexual orientation, veteran status, gender identity or expression, change of sex, and/or transgender status or any protected status. Candidates must possess authorization to work in the United States. This policy applies to recruitment and placement, promotion, training, transfer, retention, rate of pay and all other terms and conditions of employment. Employment and promotion decisions will be based solely on merit, ability, achievement, experience, conduct and other legitimate business reasons.