Sr. Manager, Global Stock Administration - Western Digital

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

As the Sr. Manager, Global Stock Plan Administration, you will serve as a functional expert for internal stakeholders (People Solutions (HR)/Compensation, Financial Reporting, Legal, Payroll, and Tax) on stock-based compensation matters and partner with these teams to identify, analyze and implement solutions in support of the company's equity compensation objectives. It's essential that the candidate possesses excellent communication and collaborative skills.  Additionally, due to the need for high accuracy and compliance with reporting and regulatory agencies, the role requires a focus on innovation, scalability, transformation, continuous process improvement, and attention to detail

Our global stock administration team reports within the Securities and Corporate Governance team in Legal.

Essential Duties and Responsibilities

• Manage the administration of company's stock incentive and employee stock purchase plans
• Manage complete cycle and reconciliations for global equity activity including account creation and updates, grants, award releases, bi-annual ESPP purchases/enrollment, etc.
• Ensure compliance with required U.S. federal, U.S. state and international reporting and regulations; monitor international regulatory and tax compliance. Prepare timely and accurate reporting and filings on the prescribed due dates
• Partner with People Solutions (HR) and Compensation, Legal, Financial Reporting, Tax, HRIS, Global Mobility and Payroll to ensure accurate and compliant operations, reporting, processes and integrity of our stock incentive and employee stock purchase plans
• Prepare and provide 1099-MISC reports for non-employee’s compensation income
• Coordinate with external technology, consulting, transfer agent, and broker vendors
• Provide equity award services and support to global plan participants through various means of outreach and education
• Track and update holdings for compliance with the company’s executive and director stock ownership guidelines
• Utilize previously acquired experience to become actively involved in day-to-day processes and procedures that meet audit standards in order to develop and maintain a plan for process improvements, including product and system enhancements and automation, vendor selection and management
• Manage reporting of stock-based compensation for financial reporting purposes, including, timely information to Finance stakeholders; account and outstanding share reconciliations; interact with internal and external auditors in support of monthly and quarterly review and audits
• Ensure compliance with Sarbanes-Oxley controls and initiatives
• Provide timely and accurate reporting and review to support Annual Report and Proxy Statement (i.e., tables relating to equity compensation)
• Ensure compliance with Section 16 reporting obligations including preparation and filing of SEC Forms 3, 4 and 5 via EDGAR
• Manage China SAFE filing and compliance process, including preparation of quarterly China SAFE filings reconcile China SAFE bank account, and application reviews
• Manage processes, filings and mailings in compliance with IRC § 6039
• Manage year-end statement mailings to participants
• Track and monitor share issuances under S-8 Registration statements
• Assist with any equity processing relating to M&A and spinoff transactions
• Manage processes related to and compliance of insider trading program and policies
• Assist insiders with 10b5-1 planning
• Provide support for ad-hoc reporting and analytics for stock-based compensation
• Keep current with regulatory, legal and other developments (e.g., SEC, FASB, IRS and non-U.S. tax rules and regulations) affecting the treatment of equity compensation
• Provide on-going direction and training

• Strong knowledge and experience in global stock plan administration including securities, tax, financial reporting and accounting laws and regulations. Payroll knowledge and experience is a plus
• Minimum of 8 years’ experience in global stock administration with a global, public company
• Advance experience with Equity Edge Online
• Proficient with MS Word, MS Excel and their functions
• Ability to manage people, processes and systems to maximize effectiveness and potential
• Advanced analytical ability, attention to detail and strong organizational skills; ability to identify issues and provide solutions
• Understanding of entire equity process cycle including interdependencies between Stock Administration, Legal, Finance, Payroll, Tax and Human Resources
• Certified Equity Professional (CEP) designation
• Requires a Bachelor’s Degree or equivalent experience

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the Equal Employment Opportunity is the Law poster.

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at jobs.accommodations@wdc.com to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Based on our experience, we anticipate that the application deadline will be 10/17/2024 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline.

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting.  We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York.  This range may be modified in the future.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance.  Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program, employee stock purchase plan, and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.