Sr Financial Analyst - University of Rochester

Responsibilities **General Purpose:** Serves as a Financial Analyst II for the University of Rochester Medicine Quality Institute and reports directly to the Director of Operations. With broad latitude for independent judgement, is responsible for the department’s overall financial performance including developing annual operating/capital budget, adjunct budget and financial forecasting. Supervisors staff account and provides approvals on all departmental reimbursements and financial transactions across multiple accounts and cost centers. Serves as grant account administrator for URMQI internally funded grant accounts and oversees grant account reconciliations. Understands compliance and regulations of major grant foundations (NIH, NSF) and is CLASP certified. Utilizes knowledge of the University accounting procedures and funding agency policies to provide proper review and control over all activities that impact the financial records university-wide resources to identify targeted grant opportunities. Maintains strong relationships within the University of Rochester’s infrastructure, especially with intra-inter department administration offices. **Specific Responsibilities:** Under general guidance and with latitude for independent judgment and initiative: + Performs high level, in depth analyses and reconciliation of all URMQI accounts utilizing UR Financials, COGNOS, URGEMS, HRMS, Workday ledgers and other system tools. Account types consists of operating budgets, internally funded grant accounts and as centralized role completing business processes. Reviews and reconciles all financial data for all departmental accounts including monthly accounting reports and monitors accounts for appropriateness of charges. + Performs analysis to ascertain integrity of accounting data, account balances and to assure accurate reporting. Compiles and or prepares reports, graphs and charts of data analyzed. Makes presentations on areas of research or analysis. Prepares conclusions, forecasts, and makes recommendations based on research. + Assists in development of policies & procedures for accounting systems, financial reporting, process improvement and corrective action plans. + Exercises latitude for independent judgment and initiative in management of department’s assets; oversees cash management, journal transfers, and establishment of accounts + Tracks/monitors routine reconciliation of individual ledgers for Quality Institute functional account sub codes. + In collaboration with QI Senior leadership and finance management: assists the preparation of departmental financial statements for all Quality Institute accounts including, not limited to- operating, income-generating, holding, sponsored, grant, gift, endowed. Provides information from reconciliation efforts to inform estimates and expenditures control. Coordinates with financial stakeholders within the department to prepare reports for accounts as part of full reconciliation process. This includes reconciliation of all accounts and accounting of variance after review & correct discrepancies. + Acts as approver of expenses on all accounts (operating, endowment, gifts, internal grant) including T&C, P-Card, P2P, Salary, Reimbursements, Pcard & others. Review all expenses on the departmental Pcard and above listed accounts. Ensure proper backup documentation standards are maintained, and correct and appropriate FAOs and spend categories are used. Reconcile all Pcard statements on a monthly basis. Liaise with UR Pcard Program Manager on behalf of identified staff with financial task functions when questions arise. + As needed Workday Financials- prepares and posts journal entries in a timely manner, prepares Request for Payment (F-4), Travel & Conference reimbursement and Employee Expense (F-3) for faculty and staff as requested; independently follows through with payee contacts as needed to ensure communication is clear when payments lag due to Accounts Payable timelines and processes + Manages functions of Pre-Award through Post-Award grant procedures for internally funded grants and non-grant funding awards + Acts as financial administrator over the internal funded grant accounts and works directly with Awardees and respective department administrators to accomplish disbursements, reimbursements and funding activities within projects. Collaborates with PI designated Administrator to establish payroll allocations and PAF form submissions. Monitors funding effort on grants and in collaboration with grant operations, recommends appropriate actions for PI. + Manages grant accounts including creating complex budget spreadsheets, justifications, and projections. Provides detailed financial & administrative information for grant applications and non-grant funding accounts. + Maintains funding standards in alignment with University and sponsor policies to develop guidelines and procedures for URMQI to ensure compliance. + Serves as liaison between PI departments/PI department admins to ensure grants awards maintained in accordance with guidelines. + Devises methods of financial reporting and prepares monthly reports for URMQI leadership and PIs showing monthly/quarterly spending and budget projections for life of the project ensuring compliance with budget and guidelines. + Accountable for the management of monthly ledgers, ensures data integrity and charges are accurate, with delegated authority develops, departmental policies and procedures. Researches undocumented charges, initiates corrective action and/or reworking the budget, as necessary. + In consultation with the QI Senior Leadership Team: + Assists with preparation programmatic budget documents, monitors expenditures and holds regular meetings with department staff to review progress and meeting fiscal-year budget allocations. Maintains internal financial reports to allow for effective comparison of fiscal operations. + In collaboration with QI Senior leadership, assists the preparation of annual budget for Cost Centers and operations accounts; and provides coordinated submission of the approved budgets created by the Senior Leadership- team effort. Additionally, assists in preparation of BIPs in accordance with University Policy and process and in collaboration with QI Senior Leadership input and approvals Additional Projects as Assigned This role supports other projects on an as needed basis. Responsibilities will be similar in nature as those listed above. **REQUIREMENTS:** + Bachelor’s degree in finance, accounting, business administration or related field + 2 years of relevant experience + Or equivalent combination of education and experience + Ability to take responsibility for multiple accounts in a diverse financial structure and show initiative in making suggestions and decisions. + Ability to set priorities and manage competing demands + Must be able to prepare and present materials clearly to all levels of the department. + Strong interpersonal, presentation, and communication skills, including written communication. + Strong analytical skills and strong attention to detail. + Proficiency with spreadsheet analysis and ability to quickly learn new systems, programs, and / or software. + Ability to work independently, excellent interpersonal and communication skills, detail-oriented, and ability to work well in a team environment. + Knowledge of institutional and funding agencies policies and procedures related to sponsored programs accounting, University purchasing processes, accounts payable processes, UR Financials, URGEMS, COGNOS and payroll and human resources are preferred. + CLASP training will be required. The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations. **Pay Range** Pay Range: $68,400 - $102,600 Annually _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Location:** Strong Memorial Hospital **Full/Part Time:** Full-Time **Schedule:** 8 AM-4:30 PM