Sr. Executive Assistant - Johnson and Johnson

Johnson & Johnson is recruiting for a Sr. Executive Assistant located in Irvine, CA.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world's most pressing healthcare challenges.

We know that the success of our business - and our ability to deliver meaningful solutions - depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.

The Sr. Executive Assistant is responsible for the development of administrative tasks, generates and provides maintenance to files and reports, writes correspondence, requests various forms, assists internal and external clients. Administers messages and telephone calls. Purchases and generates travel agendas. May provide administrative support to management team.

DUTIES & RESPONSIBILITIES

Under limited supervision and in accordance with all applicable federal, state and local laws/regulations and Corporate Johnson & Johnson, procedures and guidelines, this position:

• Creates and provides maintenance to files containing information from the assigned department.

• Creates reports, graphs, and presentations.

• Has control over his/her area of the Appreciation Program.

• Makes trip arrangements and reservations.

• Complies with the finance's procedures for travel expense reports.

• Is responsible for the handling of mail.

• Manages the use of the meeting rooms.

• Responsible for communicating business related issues or opportunities to next management level

• For those who supervise or manage a staff, responsible for ensuring that subordinates follow all Company guidelines related to Health, Safety and Environmental practices and that all resources needed to do so are available and in good condition, if applicable

• Responsible for ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures

• Performs other duties assigned as needed• A high school diploma is required; A bachelor's degree is preferred

• A minimum of 6 years administrative experience

• Proficiency in using office productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Customer and employee focused and able to work under minimal supervision is required.

• Excellent verbal and written communication skills, with a meticulous eye for detail is required.

• Strong organizational and time management abilities, with the capability to manage multiple tasks simultaneously is required.

• Must have the ability to handle confidential information with discretion and maintain a high level of professionalism.

• Must be adaptable, proactive, and resourceful, with a problem-solving mindset.

• Must have exceptional interpersonal skills and the ability to interact effectively with individuals at all levels of the organization.

• Must have a high level of integrity and professionalism.

The anticipated base pay range for this position is $62,700 to $101,200. This position is overtime eligible.

This job posting is anticipated to close on 7/25/2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company's long-term incentive program.

Employees are eligible for the following time off benefits:

• Vacation - up to 120 hours per calendar year
• Sick time - up to 40 hours per calendar year
• Holiday pay, including Floating Holidays - up to 13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com