Sr. Administrative - Federal Services (Remote/Hybrid-McLean, VA only) - Maximus Services, LLC

The Senior Administrative Assistant provides executive support to the Federal Executive leadership team. The Senior Administrator should enjoy working within a fast paced, entrepreneurial like environment that is mission-driven, results-driven and employee oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities. The Senior Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

**Position will require 2-3 days onsite at our McLean, VA office.**

Essential Duties and Responsibilities:
•Provide support to the General Manager and Federal Market Leads as needed. Support for these individuals may include: managing calendars and requests, attending meetings and providing summaries and action items, coordinating with other leadership team members, arranging travel, completing expense reports, etc.
•Develop trusted relationships with federal and corporate leaders and stakeholders
•Composing, editing, and preparing correspondence that is sometimes confidential
•Compiling documents for travel-related meetings
•Plans and coordinates lunch meetings
•Plans and coordinates leadership offsite events
•Orders office supplies and equipment as needed
•Maintains purchase card (P-Card) account
•Researches, prioritizes, and follows up on incoming issues and concerns in support of the Federal Team, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
•Provides a bridge for smooth communication between the Federal Team and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
•Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
•Participates as a support member of the Federal Team in assisting with scheduling meetings and attending as required.
•Assists in coordinating agendas of Federal Leadership team meetings, off-sites, and any team meetings as requested.
•Provide support to other Federal team members as needed.

Qualifications:
•Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
•Very strong interpersonal skills and the ability to build relationships on behalf of all Federal team members.
•Demonstrated proactive approaches to problem-solving with strong decision-making capability and emotional maturity.
•Highly resourceful team-player, with the ability to also be extremely effective independently.
•Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
•Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
•Forward looking thinker, who actively seeks opportunities and proposes solutions
•Extensive experience with Microsoft Office including Teams, Outlook, Word, Excel, and PowerPoint

Education and Experience Requirements:
•High School diploma required; Bachelor's degree preferred
•Experience supporting C-level executives
•4 year of related experience; 7 years' experience in the administrative field preferred
•Proficient in Microsoft Word, Outlook, Teams, Excel, PowerPoint, and Adobe

Job Summary

Essential Duties and Responsibilities:
- Perform in-depth and routine administrative functions, including daily support of office administration, calendar management, meeting logistics, travel arrangements, and preparing check requests, expense reports and vendor invoices.
- Type/generate letters and other documents, as necessary.
- Greet office visitors, answer and direct telephone calls, provide back-up relief to the Receptionist.
- Retrieve and log faxes.
- Prepare outgoing/log incoming shipments.
- Assist Administrative Manager with inventory of office supplies and furniture as well as other facilities issues.
- Assist Human Resources department with employee recognition, interviews, reference checks and filing of employees' personnel records.
- Assist Human Resources department with reviews to ensure that record keeping and security and confidentiality procedures are followed, and that records and files are accurate and complete.
- Perform other duties as may be assigned by the Administrative Manager as well as other departmental initiative for Call Center Quality Assurance, Training, Risk Management and Quality Control.

Minimum Requirements:
- High School diploma or equivalent with 4+ years of experience, or Associate degree with 2+ years experience.
- May have additional training or education in area of specialization.
- Works on assignments that are moderately difficult, requiring judgement in resolving issues.
- Understands implications of work and makes recommendations for solutions.
- Communicates on complex or sensitive issues or drafts such responses for supervisor or team lead.

MAXIMUS Introduction

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.

EEO Statement

EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We're proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Posted Max

USD $40.00/Hr.

Posted Min

USD $14.13/Hr.