Sr. Administrative Expert - Artech LLC
East Hanover, NJ 07936-1080
About the Job
Sr. Administrative Expert
Hybrid role in East Hanover, NJ
Primary role is to support the NPS (specific TA/ COE). Position will provide full administrative support to one Head, as well as, ad-hoc support to Head's direct reports.
Successful candidate must be a team player who can handle multiple assignments in a fast-paced environment with little supervision. Must possess excellent prioritization and follow-up skills with ability to proactively reach out within the organization to find solutions, anticipate needs of manager. Candidate must have excellent attention to detail. Candidate must be able to anticipate requirements and plan accordingly.
Major Accountabilities:
Responsible for: heavy calendaring, travel arrangements, processing expense reports, arranging internal /external meetings, writing leadership team meeting minutes with action items, and proven ability to operate technologies (i.e.: SharePoint, Adobe Connect, Skype Webex, Video Conferencing)
Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.
Light project management to align regional account priorities.
Create and prepare routine presentations/memos/reports for department.
Coordinate with HR / Staffing to schedule interviews when necessary; manage updates to distribution lists and organizational charts
Highly proficient in all administrative support skill, Office Management Set-up; Req to Pay, Concur, MS Office
May be responsible for composing correspondences and communicating information on behalf of manager.
Excellent interpersonal and written/oral communication skills, ability to lead by influence, and design and improve admin processes. Function as lead admin within the department.
Minimum Requirements:
High School Diploma required. Bachelor's degree or equivalent 4-Year university degree preferred
5+ years of Administrative Assistant experience
Past experience supporting Associate Director level and above roles
Ability to prioritize duties while working for multiple executives
Excellent planning and organizational skills
Demonstrated accuracy and speed in the use of standard office tools including Outlook, Word, Excel, and PowerPoint.
Experience in using Adobe Acrobat and other software to create and manage multiple document formats including PDF files.
Demonstrated ability to build collaborative relationships; Superior interpersonal skills; excellent customer focus
Preferred:
Past experience supporting Marketing/Brand/Specialty or other HQ focused groups (something similar)
Ability to navigate a matrix-organization
Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
A strong understanding of Client Pharmaceuticals Organizational policies and procedures.
Ability to manage and prioritize calendar requests to ensure optimized daily, weekly and monthly schedules.
Hybrid role in East Hanover, NJ
Primary role is to support the NPS (specific TA/ COE). Position will provide full administrative support to one Head, as well as, ad-hoc support to Head's direct reports.
Successful candidate must be a team player who can handle multiple assignments in a fast-paced environment with little supervision. Must possess excellent prioritization and follow-up skills with ability to proactively reach out within the organization to find solutions, anticipate needs of manager. Candidate must have excellent attention to detail. Candidate must be able to anticipate requirements and plan accordingly.
Major Accountabilities:
Responsible for: heavy calendaring, travel arrangements, processing expense reports, arranging internal /external meetings, writing leadership team meeting minutes with action items, and proven ability to operate technologies (i.e.: SharePoint, Adobe Connect, Skype Webex, Video Conferencing)
Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.
Light project management to align regional account priorities.
Create and prepare routine presentations/memos/reports for department.
Coordinate with HR / Staffing to schedule interviews when necessary; manage updates to distribution lists and organizational charts
Highly proficient in all administrative support skill, Office Management Set-up; Req to Pay, Concur, MS Office
May be responsible for composing correspondences and communicating information on behalf of manager.
Excellent interpersonal and written/oral communication skills, ability to lead by influence, and design and improve admin processes. Function as lead admin within the department.
Minimum Requirements:
High School Diploma required. Bachelor's degree or equivalent 4-Year university degree preferred
5+ years of Administrative Assistant experience
Past experience supporting Associate Director level and above roles
Ability to prioritize duties while working for multiple executives
Excellent planning and organizational skills
Demonstrated accuracy and speed in the use of standard office tools including Outlook, Word, Excel, and PowerPoint.
Experience in using Adobe Acrobat and other software to create and manage multiple document formats including PDF files.
Demonstrated ability to build collaborative relationships; Superior interpersonal skills; excellent customer focus
Preferred:
Past experience supporting Marketing/Brand/Specialty or other HQ focused groups (something similar)
Ability to navigate a matrix-organization
Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
A strong understanding of Client Pharmaceuticals Organizational policies and procedures.
Ability to manage and prioritize calendar requests to ensure optimized daily, weekly and monthly schedules.
Source : Artech LLC