Sr Administrative Assistant at Strategic Staffing Solutions
Tampa, FL 33592
About the Job
Job Title: Sr. Administrative Assistant
Location: Ybor City, FL
On Site 3 days a week
Contract Length: 12+ month contract
Job Order #:235941
DUTIES AND RESPONSIBILITIES
• Indirectly reporting to the Executive Assistant’s, this position will provide administrative support of day to day needs including but not limited to:
• Perform and coordinate office administrative activities such as scheduling meetings, meeting set-up/clean-up, reserving conference rooms, arranging refreshments and meals, reserving and setting up audio-visual equipment, prepare and distribute agenda.
• Serve as department coordinator by ordering and mainlining supplies, as well as contact with outside vendors for maintaining and updating office equipment.
• Make travel and lodging arrangements as requested, including airline ticketing, hotel accommodations, ground transportation, conference registration, reconciling and processing receipts, etc. This includes keeping VPs informed of all details, changes, etc.
• Provide project support for reporting Director and VP functions as needed.
• Perform additional duties and responsibilities as assigned by Executive Assistants to support administrative needs.
• Prioritize daily work assignments to seeking level of importance to meet established deadlines.
• Responsible for managing calendars, prioritizing work, and scheduling meetings to ensure the smooth, efficient operation of the office environment.
• This position requires seasoned judgment, poise and people skills, a strong sense of ownership, attention to detail and must be able to communicate by personal contact, in writing and by telephone effectively, professionally
QUALIFICATIONS
Education
Required: Valid High School diploma
Preferred: Associate’s degree from an accredited college
Licenses/Certifications
Preferred: Certified Administrative Professional (CAP) designation through an administrative professional organization
Related Experience
Required: A minimum of 5 years work related experience required; and at least 1 year experience providing administrative support to senior-level management.
Preferred: 5 years progressive administrative experience and 2 years utility environment experience.
Knowledge/Skills/Abilities (KSA)
• Integrity is of the utmost importance in handling confidential and sensitive materials.
• Must be proficient in the use of computer software including MS Office Word, Excel and Power Point.
• Proficient in the use of standard office equipment, including audio-visual technology, personal computers, printers, fax machines, scanners and multi-line telephones.
• Excellent interpersonal and communications skills.
• Ability to prepare correspondence in a clear, organized and concise manner, using proper grammar, and spelling.
• Ability to use good judgment, prioritize work assignments and maintain effectiveness when handling multiple job tasks.
• Must be self-motivated and able to work independently with little to no supervision. Must be efficient and meet deadlines.
