Sr. Administrative Assistant, Kallista
Work Mode: Onsite
Location: Onsite at Kohler, WI
Opportunity
Under the direct supervision of the Director of Customer Experience, the Sr. Administrative Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who can manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion.
Specific Responsibilities
Communications
- Coordinates cross functional presentation and announcement development in support of the General manager – this includes typing and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Organizes and prioritizes large volumes of information and touch points for the business. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request for information.
- Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents, and Directors. Handles confidential and non-routine information and explains policies when necessary.
Scheduling
- Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attending leadership team and regional sales meetings, creating, and distribute meeting minutes and action items.
- Maintain the corporate calendar, updating key occurrences for the company and functional areas.
- Initiate and organize travel arrangements for the General Manager and other leadership team members.
Engagement
- Organize ongoing employee engagement initiatives such as team events, immersions, and round tables, including travel arrangements and itineraries for guest attendees.
- Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand.
- Support employee onboarding including desk setup and ensuring tech setup.
Financial Support
- Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses.
IT
- Responsible for IT troubleshooting as needed. Primary liaison for Kohler IT contacts.
- Facilities
- Responsible Provide coverage for the front desk, be the face of Kallista, and oversee the office management for maintenance, repairs, supplies, etc.
- Maintain printer, supply, kitchenette, conference rooms.
- Act as second security contact.
Special Projects
- Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Managing Director or any person of the Leadership team, which may include: Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management
Skills/Requirements
- The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role.
- An associate degree is preferred, with a focus in Business Administration or related discipline.
- Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize.
- Must have strong communication skills, including proven skills in designing presentations.
- This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint.
- Experience with Salesforce preferred.
- The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety.
- The right person for this position will be discreet, polished, and place a high value on positive customer service interactions.
- Passion for interior design preferred.
The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location. Available benefits include medical, dental, vision & 401k.
WhyChoose Kohler?
We empower each associate to #BecomeMoreAtKohlerwith a competitive total rewards package to support your health and wellbeing,access to career growth and development opportunities, a diverse and inclusiveworkplace, and a strong culture of innovation. With more than 30,000 boldleaders across the globe, we’re driving meaningful change in our mission tohelp people live gracious, healthy, and sustainable lives.
About Us
It is Kohler’s policy to recruit, hire, and promotequalified applicants without regard to race, creed, religion, age, sex, sexualorientation, gender identity or expression, marital status, national origin,disability or status as a protected veteran. If, as an individual with adisability, you need reasonable accommodation during the recruitment process,please contact kohlerjobs@kohler.com. Kohler Co. is an equal opportunity/affirmative action employer.