Sr. Administrative Assistant (Dallas, TX) - The Marketing Arm

The Marketing Arm is looking for a dependable Sr. Administrative Assistant to manage the day-to-day business administration for a key senior team member and support to the larger team. We are looking for a highly competent administrator who brings structure, quality output and attention to detail. Overall the individual needs to be able to work well in a team environment, have excellent communication and computer skills. More importantly someone who is a quick learner and executer without compromising accuracy is a must in this role.

General Account Team Responsibilities:

• Provides time & expense management support to senior team member (Process timely and accurate T&E expense reports for manager, and for direct reports)
• Aids in refining/editing presentations
• Supports invoicing and billing efforts across the entire team
• Maintains files, presentations, strategy and other documents
• Performs routine tasks such as those related to monthly staff meeting communications/dial-ins/room set up; monthly report collection/distribution; weekly time sheet reporting
• Helps senior team members maintain travel schedule, works with travel agent and assists in securing air, hotel and ground reservations at establishments all over the world
• Management of and maintenance of the confidential of personal information (frequent flyer travel numbers, personal travel preferences, professional contacts lists, professional contact maintenance, industry involvement preferences, etc.)
• Manages calendar, handles meeting set up/physical logistics, conference call arrangements, and occasional special event planning