Sr. Administrative Assistant - Community Development - Fort Bend County

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

JOB SUMMARY:

The Sr. Administrative Assistant is a key member of the Community Development team, providing administrative, financial, and program support to the Director and staff. This fast-paced position demands a highly organized and detail-oriented individual with exceptional communication, problem-solving, and interpersonal skills. 

• Prepare Commissioners Court documents, enter agenda items in OnBase, and attend briefings.
• Draft and proofread correspondence, reports, and other documents.
• Manage department schedules, calendars, and travel arrangements.
• Process purchase orders, vendor payments, and reimbursements through county finance system (LAWSON and ONBASE) while reconciling accounts. 
• Assist Director with contract preparation and coordination between the county and external entities.
• Track and monitor budget expenditures and assist with preliminary budget preparation.
• Process invoices and contractual grant payments for partnered nonprofits and cities.
• Monitor, order and manage department supplies and equipment.
• Update and maintain departmental website and materials.
• Communicate effectively with internal and external stakeholders (public, nonprofits, other departments, elected officials).
• Respond to inquiries and requests promptly and professionally.
• Participate in activities and duties related to emergency management during local disasters.
• Other duties as assigned.

• Bachelor's or an Associate’s Degree in a related field preferred. Or High School Diploma with five years of relevant experience may be considered.
• Excellent computer and data entry skills.
• Knowledge of OnBase and Lawson preferred.
• Knowledge of record-keeping procedures, spreadsheets, and word processing (proficient in Microsoft Office).
• Excellent verbal and written communication skills.
• Ability to complete projects on time, strong organizational skills, and accounting/bookkeeping preferred.
• Strong verbal skills and ability to interact effectively with team members and the public.
• Ability to manage deadlines, prioritize effectively, multitask, and maintain dependability.
• Bilingual English/Spanish preferred.
• Valid Texas Driver License.

SALARY RANGE: $19.71 - $24.63 hourly based on qualifications

CLOSING DATE: Upon filling position

To be considered for employment, all interested candidates must complete the required Fort Bend County online employment application located at www.fortbendcounty.jobs

All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal  and local  laws, unless  such classification is a bona fide occupational qualification.

For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply

Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.