Sr Administrative Assistant - Cardiology - MD Anderson
Houston, TX
About the Job
The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2024-2025 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.
KEY FUNCTIONS
1. Administrative Operations : Perform clerical and administrative functions within the Department for assigned faculty and/or staff. Compose formal and informal correspondence and compile reports. Perform basic word processing and/or general typing; complete institutional forms according to policy standards. Create and format slide and poster presentations for faculty, fellows, mid-level providers and other staff as required. Update faculty curriculum vitae with most current information using the appropriate institutional format referenced on the FAA website. Must be able to compose and write memos and letters utilizing correct business form and proper sentence structure. Type manuscripts with references as directed by assigned faculty. All documents must be proofread before being returned to the author. Must be grammatically proficient in English (i.e., demonstrates excellent oral and written communication skills as observed by supervisor). Complete and process forms for license renewals and medical society application for assigned staff. Assist with the patient care process by handling telephone calls form patients, referring physicians, care centers, new patient referral, etc. Extract patient demographics and other pertinent information from the EHR systems via computer. Direct inquiries to the appropriate patient care area.
2. Calendar Management : Maintain daily electronic calendar of clinical assignments, appointments, meetings, lectures and seminars for assigned faculty and staff via computer using Outlook calendar software. Provide Faculty with a printout of his/her appointments on a daily basis including a printout of all patient appointments scheduled by Center for assigned clinical faculty. Arrange all travel preparations, scheduling airline reservations and hotel accommodations utilizing the CONCUR travel system. Process faculty extramural leave and PTO program leave requests. Ensure that all expenditures are processed according to institutional guidelines and respective Faculty is reimbursed accordingly.
3. Project Coordination : Develop and determine priorities and monitor status of special projects. May use independent judgment and complex analysis to gather facts and determine appropriate solutions generally based on past experience and department practice. Verifies compliance with institutional requirements. This person needs to have the ability to work closely with others, communicate clearly and develop efficient process improvement within the Department as directed by Department Administrator in order to promote a high level of productivity. May provide backup assistance in the daily coordination and preparation of the Cardiac Clinic Schedule for three high-volume Cardiology Services (Purple, Green and Blue) and subsequent distribution to the appropriate clinical staff.
4. Fiscal Activity and Financial Reporting : Communicate to Sr. Procurement Coordinator requested items by Faculty or other assigned staff to ensure procurement is processed according to the Institution's procurement guidelines. Monitor and balance company center budget activity as assigned requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems. Prepare and update the faculty expenditures using PRS Development Funds on a weekly basis with monthly reports to Department Administrator. Complete the typing and/or processing of check requests, travel requests, print shop requests, order forms/requisitions (i.e. ready for authorized signature) within two days of request as observed by supervisor and evidenced by date of request from supervisor and date of requisition. Will initiate expense reimbursement utilizing the CONCUR system when required. Under the direction of assigned Faculty, may prepare funding applications, budget projections and appropriate justifications as part of grant preparation. Perform simple mathematical computations with and without the assistance of calculators including addition, subtraction, multiplication, division, computation of rates, proportions, etc.
Other duties as assigned
EDUCATION: High school diploma or equivalent.
EXPERIENCE: Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
#LI-Onsite
KEY FUNCTIONS
1. Administrative Operations : Perform clerical and administrative functions within the Department for assigned faculty and/or staff. Compose formal and informal correspondence and compile reports. Perform basic word processing and/or general typing; complete institutional forms according to policy standards. Create and format slide and poster presentations for faculty, fellows, mid-level providers and other staff as required. Update faculty curriculum vitae with most current information using the appropriate institutional format referenced on the FAA website. Must be able to compose and write memos and letters utilizing correct business form and proper sentence structure. Type manuscripts with references as directed by assigned faculty. All documents must be proofread before being returned to the author. Must be grammatically proficient in English (i.e., demonstrates excellent oral and written communication skills as observed by supervisor). Complete and process forms for license renewals and medical society application for assigned staff. Assist with the patient care process by handling telephone calls form patients, referring physicians, care centers, new patient referral, etc. Extract patient demographics and other pertinent information from the EHR systems via computer. Direct inquiries to the appropriate patient care area.
2. Calendar Management : Maintain daily electronic calendar of clinical assignments, appointments, meetings, lectures and seminars for assigned faculty and staff via computer using Outlook calendar software. Provide Faculty with a printout of his/her appointments on a daily basis including a printout of all patient appointments scheduled by Center for assigned clinical faculty. Arrange all travel preparations, scheduling airline reservations and hotel accommodations utilizing the CONCUR travel system. Process faculty extramural leave and PTO program leave requests. Ensure that all expenditures are processed according to institutional guidelines and respective Faculty is reimbursed accordingly.
3. Project Coordination : Develop and determine priorities and monitor status of special projects. May use independent judgment and complex analysis to gather facts and determine appropriate solutions generally based on past experience and department practice. Verifies compliance with institutional requirements. This person needs to have the ability to work closely with others, communicate clearly and develop efficient process improvement within the Department as directed by Department Administrator in order to promote a high level of productivity. May provide backup assistance in the daily coordination and preparation of the Cardiac Clinic Schedule for three high-volume Cardiology Services (Purple, Green and Blue) and subsequent distribution to the appropriate clinical staff.
4. Fiscal Activity and Financial Reporting : Communicate to Sr. Procurement Coordinator requested items by Faculty or other assigned staff to ensure procurement is processed according to the Institution's procurement guidelines. Monitor and balance company center budget activity as assigned requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems. Prepare and update the faculty expenditures using PRS Development Funds on a weekly basis with monthly reports to Department Administrator. Complete the typing and/or processing of check requests, travel requests, print shop requests, order forms/requisitions (i.e. ready for authorized signature) within two days of request as observed by supervisor and evidenced by date of request from supervisor and date of requisition. Will initiate expense reimbursement utilizing the CONCUR system when required. Under the direction of assigned Faculty, may prepare funding applications, budget projections and appropriate justifications as part of grant preparation. Perform simple mathematical computations with and without the assistance of calculators including addition, subtraction, multiplication, division, computation of rates, proportions, etc.
Other duties as assigned
EDUCATION: High school diploma or equivalent.
EXPERIENCE: Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
- Requisition ID: 172319
- Employment Status: Full-Time
- Employee Status: Regular
- Work Week: Days
- Minimum Salary: US Dollar (USD) 45,000
- Midpoint Salary: US Dollar (USD) 56,500
- Maximum Salary : US Dollar (USD) 68,000
- FLSA: non-exempt and eligible for overtime pay
- Fund Type: Hard
- Work Location: Onsite
- Pivotal Position: No
- Referral Bonus Available?: No
- Relocation Assistance Available?: No
- Science Jobs: No
#LI-Onsite
Source : MD Anderson