Sr. Administrative Assistant at Datum Technologies Group
Atlanta, GA 30301
About the Job
Job Details:
Job Title: Sr. Administrative Assistant
Duration: Contract to Hire
Location: Atlanta, GA || Hybrid (4 Days Onsite)
Job Description:
Qualifications:
- High school diploma required, four-year college degree preferred.
- 10+ years providing administrative support to a large organization to all levels within the organization with proven progression up to executive levels (C-Levels, Sr. VPs, Managing Director, Director, General Managers) providing excellent customer service in a highly professional manner.
- Must be able to work independently with a strong degree of team collaboration, be self-motivated, highly organized and able to multi-task in a fast-paced environment.
- High degree of proficiency with Microsoft Office products including Outlook, Powerpoint, Word, Excel and SharePoint.
- Strong oral and written communication skills including good listening.
- Travel management and event planning experience a plus.
- Ability to maintain a high-degree of sensitivity and confidentiality on matters requiring discretion.
- Must have a passion and eye for detail while being a creative thinker to connect the various pieces of the puzzle to get the job done including performing tasks that may not be glamorous but must be accomplished up to C-level exposure & support.
- Outgoing positive attitude, professional demeanor, accountable, versatile, and adaptable are key characteristics in the individual that is being sought for in this position.
Responsibilities:
- These are the main responsibilities however may not be limited to these alone:
- Department leadership support including schedules management, correspondence/email management and telephone call management.
- Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level administrative support staff.
- Provide back-up support for other Administrative Assistants in their absence.
- Maintain office efficiency by organizing office operations including copier/printer maintenance with toner inventory to ensure this equipment is always available.
- Assists with activities related to pre-boarding and on-boarding new staff members.
- Manage conference rooms schedules.
- Order office supplies and assist with facilities and equipment related issues.
- Assist with shipment of products, sorting and distributing mail.
- Coordinates travel arrangements and processing expense reports.
- Organizes meetings and special events including any meals required for attendees.
- Makes copies and distributes materials as needed.
- Provide other Admin Assistants in the department daily support as needed.
- Proactive work identification.
Comments/Special Instructions
- Must Haves:
- Highly Organized
- Detail Orientated
- Dependable
- Microsoft Knowledge
- Outlook Power User
- Able to collaborate with other Admins
- Proactive thinker
- Multitasker, able to juggle multiple ask from different managers,