Sr. Accounts Payable Specialist - Innovative Skincare

Embark on an extraordinary journey with us at Innovative Skincare, home of the renowned iS CLINICAL cosmeceutical brand. We are not just about creating groundbreaking skincare products; we are about creating chemistry that extends beyond the lab – a dynamic synergy between our products and our people.

At Innovative Skincare, we believe in a unique formula: the perfect blend of professional expertise and cultural harmony. This philosophy fuels our brand’s continuous growth and empowers each member of our team. We are more than a company; we are a community bound by passion, dedication, and a deep love for what we do, crafting an atmosphere that is as vibrant and energizing as our products.

Who we are: Discover a world where skincare innovation meets scientific excellence at Innovative Skincare, a globally acclaimed leader in high-performance cosmeceuticals. Our journey is rooted in the relentless pursuit of creating skincare products that are not only effective but transformative. At the heart of our brand is the iS CLINICAL line, renowned for its fusion of nature’s finest ingredients with cutting-edge science. We are driven by a deep understanding of skin biology and a passion for unlocking the secrets of skin health and rejuvenation.

Our ethos is built on the pillars of innovation, integrity, and excellence. Our team members at Innovative Skincare are part of a company that is shaping the future of skincare, where your work contributes to the well-being and confidence of people globally. Join us and be a part of this exciting alchemy where your talent meets our vision, creating a world of pure chemistry!

About the role: We, at Innovative Skincare, are looking for a dynamic and detail-oriented Sr. AP Specialist to join our accounting team on a temp-to-perm contract. The ideal candidate will have extensive Accounts Payable (A/P) experience, strong vendor management skills, and a collaborative attitude, with the ability to integrate seamlessly into our fast-paced organization. This role provides opportunities for professional growth and skill development.

Reporting to the Accounting Manager, this will be an on-site role based in Burbank, CA.

Duties/Responsibilities: 

• Invoice & Payment Processing: Accurately review, verify, and process invoices (3-way match) and requisitions for goods and services in line with company policies.
• Check Runs & Electronic Transfers: Prepare and execute timely check runs and electronic payments, ensuring smooth payment processing.
• Vendor Management: Maintain and update vendor files, foster positive vendor relationships, and ensure timely payments.
• Landed Cost & Departmental Budgeting: Account for landed costs on inventory orders and ensure bills are allocated correctly according to departmental budgets.
• Issue Resolution & Account Reconciliation: Investigate invoice discrepancies, resolve issues with vendors, and reconcile accounts payable transactions.
• Month-End Close & Reporting: Support month-end closing activities, including account reconciliations, and assist with financial report preparation.
• 1099 & Petty Cash Management: Manage the 1099 process and oversee petty cash.
• Financial Recordkeeping: Ensure accurate and confidential recordkeeping, adhering to company policies.
• Cross-Department Collaboration: Work closely with procurement and finance teams to optimize payment workflows and improve processes.
• Reporting: Prepare routine and ad-hoc A/P reports for management to ensure visibility into cash flow and liabilities.
• Process Improvements: Continuously seek ways to improve payment processes and implement efficiencies using best practices and technology.
• Smartsheet Management: Update Smartsheet control sheets as required.
• On-Site Requirement: This role requires full-time in-office presence.

Required Skills/Abilities: 

• Accounts Payable Expertise: Minimum 5 years of A/P experience, with strong knowledge of A/P processes, financial principles, and compliance.
• Attention to Detail: High level of accuracy in managing financial records.
• Vendor Communication: Strong interpersonal skills for managing vendor relationships and resolving issues professionally.
• Organized & Efficient: Ability to prioritize tasks and meet deadlines in a dynamic, fast-paced environment.
• Tech-Savvy: Proficiency in accounting software (Great Plains, QuickBooks), with the ability to learn new systems quickly.
• Analytical & Problem Solving: Strong analytical skills to reconcile complex accounts and address variances.
• Confidentiality: Ability to handle sensitive financial data securely.
• Team Player: Willingness to collaborate and contribute to a growing accounting team.

Education and Experience: 

• AP experience in the manufacturing industry.
• Proficiency in Great Plains and QuickBooks Online.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times. 

Our company is dedicated to providing equal employment opportunities and embraces diversity and inclusion in our workplace. All eligible candidates will be considered for employment without bias towards their race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, or veteran status. 

Following the Fair Chance Initiative for Hiring Ordinance, our hiring process is inclusive of candidates with criminal histories, ensuring fairness and equality in accordance with California's employment laws. 

Adhering to the requirements of California's law on salary transparency, the salary bracket for this role is set between $30.00 and $34.00 per hour. The offered salary may be adjusted based on various factors such as the applicant's qualifications, skills, and professional experience. 

 Benefits: 401k, Life, Dental, Vision, Health, Paid Time Off

Requirements: