Sr. Accounts Payable Coordinator - ECA Staffing Solutions, Inc
Jacksonville, FL 32202
About the Job
The Sr. Accounts Payable (AP) Coordinator is responsible for overseeing and coordinating all activities related to the Accounts Payable Team. In addition to performing the highest level / most critical AP work for the team, the position oversees other team members, gives them technical direction, assigns workstreams and ensures work gets completed by team members timely and accurately by reviewing team members' work assignments.
Essential Functions:
* Policy Compliance/Controls -- Develop, edit/update, educate and enforce policies related to employee expense reimbursements and payment requests.
* Review expense reports and payment requests and provide constructive feedback to requestee as needed, ensuring costs are allowable, allocable, and reasonable consistent with company policy and the Federal Acquisition Regulation (FAR)
* Process correct / accurate expense reports and payment requests in Deltek system.
* Accounting - Ensure timely and accurate processing of requests for payment in accordance with internal and external regulatory requirements.
* Account reconciliations
* Contingent Timesheet reconciliations
* Fixed asset invoices coding
* Expense report reimbursement
* Serve as audit liaison.
* Process requests for payment timely and in accordance with vendor terms and Corporate Policies
* Process purchase order invoices accurately and in a timely manner
* Verify coding, process payments, and prepare digital files for transfer to imaging facility.
* Process employee expense reports and prepare for transfer to imaging facility.
* Assist with processing cash advances.
* Provide instruction and guidance to other AP team members on all AP functions.
* Ensure work is distributed equitably and timely to team members so all deadlines are met.
* Review and validate work conducted by team members such as expense reports, contingent resource invoices, vendor, and payment requests.
* When open AP positions exist, incumbent assists in reviewing resumes, providing input on potential candidates, and involved in the interview process with the Controller.
* Review, process and ensure proper payment of Sales/use tax and tax-exempt invoices.
* Pull 1099 activity from Deltek, consolidate into 1099 process and complete 1099 processing annually in accordance with the Internal Revenue Service (IRS) regulations.
* Respond to inquiries by providing information and/or training as appropriate.
Required Qualifications:
* High school diploma or GED Required Work Experience:
* 3 years' related work experience in accounts payable with multi-state, multi-company employer. Working knowledge and 6+ months' experience with:
* Deltek Costpoint, including Travel Expense Reporting module
* Coding methodology
* Accounts payable and internal controls specialist policies and procedures
* Administrative expenses
* Regulatory requirements
* Accounting fundamentals and principles
Essential Functions:
* Policy Compliance/Controls -- Develop, edit/update, educate and enforce policies related to employee expense reimbursements and payment requests.
* Review expense reports and payment requests and provide constructive feedback to requestee as needed, ensuring costs are allowable, allocable, and reasonable consistent with company policy and the Federal Acquisition Regulation (FAR)
* Process correct / accurate expense reports and payment requests in Deltek system.
* Accounting - Ensure timely and accurate processing of requests for payment in accordance with internal and external regulatory requirements.
* Account reconciliations
* Contingent Timesheet reconciliations
* Fixed asset invoices coding
* Expense report reimbursement
* Serve as audit liaison.
* Process requests for payment timely and in accordance with vendor terms and Corporate Policies
* Process purchase order invoices accurately and in a timely manner
* Verify coding, process payments, and prepare digital files for transfer to imaging facility.
* Process employee expense reports and prepare for transfer to imaging facility.
* Assist with processing cash advances.
* Provide instruction and guidance to other AP team members on all AP functions.
* Ensure work is distributed equitably and timely to team members so all deadlines are met.
* Review and validate work conducted by team members such as expense reports, contingent resource invoices, vendor, and payment requests.
* When open AP positions exist, incumbent assists in reviewing resumes, providing input on potential candidates, and involved in the interview process with the Controller.
* Review, process and ensure proper payment of Sales/use tax and tax-exempt invoices.
* Pull 1099 activity from Deltek, consolidate into 1099 process and complete 1099 processing annually in accordance with the Internal Revenue Service (IRS) regulations.
* Respond to inquiries by providing information and/or training as appropriate.
Required Qualifications:
* High school diploma or GED Required Work Experience:
* 3 years' related work experience in accounts payable with multi-state, multi-company employer. Working knowledge and 6+ months' experience with:
* Deltek Costpoint, including Travel Expense Reporting module
* Coding methodology
* Accounts payable and internal controls specialist policies and procedures
* Administrative expenses
* Regulatory requirements
* Accounting fundamentals and principles
Source : ECA Staffing Solutions, Inc