Special Events Manager - American Technology Consulting

Title: Special Events ManagerLocation: 130 Trinity Ave SW 5th Floor Atlanta, Georgia 30303-0000Interview:- WebcamSpecial Events ManagerThe Special Events Manager is responsible for planning, coordinating, andexecuting a wide range of events, and projects that support APS priorities. Theincumbent will coordinate, implement, and execute all facets of Atlanta PublicSchools (APS) special events, including, but not limited to, the Back to SchoolBASH, Silver Star Retirement Luncheon, APS Student Recognition Program, andother projects and events as assigned. As an ambassador for APS, the SpecialEvents Manager is a vital member of the Chief of Staff Division who will workclosely with the Coordinator of Special Projects and other departments to planand execute special events by building relationships with students, parents,alumni, partners, and key stakeholders. The incumbent will foster theserelationships through event implementation, personal communication, relationshipdevelopment, timely outreach, and excellent volunteer coordination.This position requires the incumbent to work nights and weekends leading up toand including the day of the special events.ESSENTIAL DUTIES:•Under the direction of the Coordinator of Special Projects, sets event goalsand budgets for each fiscal year•Works with supervisor and division leaders to plan large and small cultivationgatherings, meetings, and receptions•Coordinates and maintains the calendar of events, provides checklists andtimelines per event and plans, and manages short term and long-term projects•Coordinates with the Office of Communications, as well as other departments,for all event collateral, marketing needs (invitations, graphic designs, socialmedia, and website content), and equipment•Maintains, builds positive relationships, and supervises with all volunteers•Executes the logistics, plans, and action steps for all events, including décorand catering•Provides the highest level of customer service while delivering high-qualitycoordination for multiple, sometimes concurrent or overlapping, corporate andpublic events of all sizes•Works collaboratively with clients and department staff to design, specify,plan and coordinate event needs•Acts as the primary contact before, during, and after assigned events•Maintains and organizes the office’s event storage room and implements an eventinventory tracking process•Conducts pre-event site/venue tours and recommends appropriate venue optionsbased on the scope and specifications of the event•Performs other duties as assignedMINIMUM REQUIREMENTSEDUCATION:•Bachelor’s degree in business, hospitality marketing or similar field, or anequivalent combination of education/training or additional work experience (yearfor year)CERTIFICATION/LICENSE:•Valid Georgia driver’s license and availability of private transportation•Certified Meeting Professional Certification a plusWORK EXPERIENCE:•5 years of successful experience in event planning, coordinating, andconducting special events, including non-professional experience and/orvolunteer work•Experience in budget planning and financial managementKNOWLEDGE, SKILLS & ABILITIES•Strong communication skills—able to write clearly, follow written directions,and speak effectively in front of a wide range of people•Ability to work independently and in a team environment that is fast-paced withmany competing priorities and deadlines•Ability to think critically and creatively under high-stress conditions•Must be extremely detail-oriented, have excellent organizational andmultitasking skills, have a passion for events, and a dedication to creating ahigh-quality guest experience•Possess strong analytical aptitude, problem-solving skills, and time managementskills•Proficient with Microsoft Office Suite (i.e., Excel, PowerPoint, and Word),collaboration tools (Google Drive, Docs, and Sheets), and Event ManagementSystem (EMS)•Knowledge of industry trends in event management