Space and Facilities Coordinator - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

UCI Public Health is dedicated to the achievement of health equity for all populations through teaching, research, service and public health practice locally and globally. Championing the principles of evidence-based public health science, the program aspires to understand and impact population level social, biological and environmental determinants of health and well-being. Drawing from the diverse expertise of its faculty, it aims to educate the future workforce of California and beyond through exceptional programs and experiential learning opportunities. Learn more at publichealth.uci.edu.

Reporting to the Assistant Dean, the Space and Facilities Coordinator will support the Program in Public Health. The incumbent consults with campus partners and is responsible for ensuring efficient management and operations of all phases of capital planning and space projects, facilities oversight, and event management. Provides programming resource, project oversight, manage space and renovations, resolves general facilities issues.Responsible for creating budgets for large space planning projects, providing recommendations on new space opportunities and aligning space to positively support the students, staff, and faculty.

Participates in workgroups, committees and teams with Capital Planning, College of Health Sciences (COHS) and other campus partners in all phases of capital projects and plans, and space projects for the program. Provides advisory, high level reports and coordination to Space Planning and COHS on behalf of the Program in the implementation of short and long-range plans for space utilization to accommodate changing needs. Day-to-day oversight of office space, including working with COHS building manager, coordination with vendors for office equipment, ordering of office supplies, management of conference rooms and bookings.

Oversees large events sponsored by the Program in Public Health by working with stakeholders on space, catering, parking, security, and carrying out any ad-hoc tasks to ensure events are executed with minimal to no issues.

Public Health is proud to provide a flexible work environment to support work/life balance. This position is hybrid but with the expectation to be on-site, as needed, for facilities emergencies, events, mandatory meetings or trainings.

• Understand lab equipment, requirements, and safety standards
• Project management and Excellent Organizational Skills
• Understand procurement and purchasing policies
• Knowledge of research lab space
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Ability to multi-task with demanding timeframes.
• Ability to work independently, using judgment and decision-making skills to conduct short and long range planning, to prioritize tasks, and to follow through with related activities and request for information in an environment with a high volume diverse workload, of frequent interruptions, competing deadlines, changing priorities and compelling requests.
• Proficient writing skills to prepare/compose/review a variety of communications, primarily electronic.
• Ability to use discretion and maintain all confidentiality.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $66700- $92600 (Annual).


Required:

• Bachelor’s degree in project management, facilities management, business administration

Special Conditions:

• Possible off-work hours to attend to building emergencies or non-business hour deliveries for lab equipment

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.