Sourcing Coordinator - WineCountryGiftBaskets.com

Summary: Under the supervision of the Import Purchasing/Sourcing Manager, the Import Purchasing/Sourcing Coordinator will act as a liaison between the Design Department and Purchasing Department. The role involves efficiently requesting quotes from appropriate vendors, requesting information and samples from domestic and international vendors, and maintaining shared worksheets to ensure accuracy.

Qualifications:

• Positive and professional demeanor when interacting with vendors and other departments.
• Strong team player, capable of multitasking, and adaptable to changing circumstances.
• Well-organized, self-motivated, and able to meet deadlines.
• Ability to take the lead on accounts and projects.
• Proficient in Excel and email applications.
• Valid unexpired US passport required for potential international travel.

Priority Duties and Responsibilities:

Vendor Communication:

• Send out new requests and follow up on missing ETAs with vendors.
• Reply to ready images after daily review with the design team.
• Respond to vendor questions resulting from Sourcing Requests by sending additional photos, measurements, swatch samples, etc.
• Send files to vendors (e.g., artwork) when appropriate.
• Review samples with the design team upon arrival, relay feedback to vendors, and note information on the sourcing log.
• Accurately communicate information between the Design Department and vendors.
• Convey a sense of urgency when necessary.

Maintain Sourcing Log:

• Input notes, ready image approvals, and ETAs daily.
• Save images to appropriate sourcing requests.

Customer Presentations Recaps:

• Attend recap meetings.
• Process all recap requests, including requesting needed samples and creating graphic and pak requests.
• Create recap logs.
• Secure swatch samples needed for reference in sample development.
• Ensure vendors understand timelines and deadlines around recap meetings.
• Maintain constant communication with the Design Department on pending requests.
• Work with Compliance and Purchasing on recap items.

Sourcing Requests:

• Consistently request quotes from domestic and international vendors.
• Prepare, create, and gather all information needed to create Sourcing Requests, ensuring all necessary details are included.
• Research appropriate vendors using given resources.
• Work with Purchasing and Compliance to research vendors that will pass social audits and are suitable for specific wholesale account presentations.

Team Communication:

• Relay time-sensitive information from vendors to the design team.
• Help problem-solve with the Purchasing Department to negotiate pricing.
• Work in tandem with the Purchasing/Sourcing Manager on daily and long-term projects.
• Assist with the organization of swatches for designer use.

Customer Commitments:

• Tag original samples at the time of commits.
• Work with the Purchasing Manager to provide accurate container sizes for product Opt for VFI creation.
• Enter and maintain information on the Assortment Plan worksheet at the time of Distro.

Additional Duties and Responsibilities:

• Create short- and long-term spreadsheets for project analysis (e.g., Spring plush, Sold History).
• Unpack, measure, and tag received samples for accuracy during high peak times.
• Organize samples in the warehouse into different accounts for easy use by the design team.
• Process quotes and samples, ensuring 100% accuracy in calculating landed costs, reviewing, and saving quotes.
• Make New Item # tags and check to ensure samples match requests.
• Double-check work to ensure no mistakes (especially size and price).
• Maintain Central Pricing by assigning New Item #s to samples and reviewing vendor quotes for accuracy.
• Train new employees or current co-workers on communal documents such as the sourcing log, recap sheets, and item requests.
• Maintain shared documents, including master CERNI and TOWNI worksheets, with appropriate notes and record-keeping.
• Update and input sourcing comments on the Master Vendor List.
• Develop, create, edit, and/or write work instructions.
• Conduct daily business in the absence of the Purchasing/Sourcing Manager.

If you are a well-organized, self-motivated individual with strong communication skills and the ability to manage multiple tasks, we encourage you to apply for this exciting opportunity!