Shipping & Receiving Specialist - ViaPhoton

Shipping & Receiving Specialist

Location: Aurora, IL, 60502

Who We Are

viaPhoton sits at the intersection of innovation and customer service. Our technology platform utilizes modern tools including AI, automation, and robotics to deliver differentiated connectivity solutions to the Data Center and 5G industries. Our technology platform allows us to engineer new products 10x faster than our competitors.

We are one of the fastest growing startups. In just over 3 years, we grew revenues to $40+ MM annualized and hired 130+ employees. We have raised $100+ MM in capital and expect to more than double annualized revenues by year-end. And we have only just gotten started -- our ambition is to become the market leader of the $100+ BN connectivity industry.

If you enjoy a fast-paced environment, like problem-solving, and thrive under a culture of innovation, we would love to hear from you!

**Overview:**

We are seeking a highly organized and detail-oriented Shipping and Receiving Specialist to join our team at our facility in Aurora, IL. As the Shipping and Receiving Specialist, you will be responsible for overseeing all shipping and receiving operations, ensuring timely and accurate processing of orders, and maintaining inventory accuracy. This is a great opportunity for someone with excellent communication skills and a strong background in shipping and receiving to take the next step in their career.

What You Will Do

Responsible for overseeing and coordinating all shipping and receiving activities to ensure smooth and efficient operations. Maintain accurate inventory records, organize shipments, and ensure timely delivery of products to customers. Collaborate with various departments to optimize the supply chain process.

1. Oversees day to day operations of the warehouse, including stock moves and accurate inventories.
2. Collaborates with production team to prioritize shipments based on customer requirements and production schedules and assigns them to appropriate location.
3. Coordinate with freight carriers and logistics providers to arrange transportation for shipments as well as maintain accurate shipping and receiving documentation.
4. Prepares documentation for all shipments, including packing list, shipping labels, RMA and custom declarations.
5. Oversee the receiving process of raw materials, components, and finished goods.
6. Conducts inspections to verify the quality and accuracy of received items and reports any discrepancies.
7. Completes accurate ERP transactions and reconciliations.
8. Fulfills and processes requests from customer service managers and sales associates and meets delivery commitments.
9. Communicate shipping schedules, delays, and updates.
10. Establishes quality metrics for inbound and outbound deliveries.
11. Assists in order packing and coverage for material handling as needed.
12. Maintaining a neat and clean work area free of trash debris, plastic, cardboard, etc.
13. Perform additional duties as requested.

What You Will Bring

1. Basic computer skills, including proficiency in Microsoft Word/Excel.
2. Proven experience in shipping and receiving roles, preferably in a manufacturing environment.
3. Strong knowledge of shipping regulations, customs procedures, and supply chain logistics.
4. Excellent organizational, communication, and problem-solving abilities.
5. Detail-oriented with a focus on accuracy and efficiency.
6. Familiar with general warehouse procedures, policies, goals, and objectives including international shipments.
7. Ability to work in a fast-paced, deadline-driven environment.
8. Exercise caution and strict adherence to safety policies and procedures.
9. Must be able to drive machinery safely and efficiently, i.e., pallet jack.

What We Offer

• Competitive compensation package
• Health Insurance
• 401(k) Plan with company match
• Annual PTO, increasing with longevity, and paid holidays
• Opportunities for professional development and growth
• Various team bonding experiences, such as monthly celebrations, group activities, volunteer events +more
• Inclusive culture that listens to and welcomes diverse perspectives

At viaPhoton, we are committed to furthering our culture of inclusion. We reinforce this through our core values and beliefs as well as our processes and strategic goals. We remind team members to seek various viewpoints, learn and be hungry with curiosity, and gain trust.

We seek candidates who will be culture contributors and who align with our core values:

• Fearless innovation – we are pioneers unafraid to change the norm in relentless pursuit of better
• Forward together – we believe that when we work together toward a collective goal, we all succeed
• Integrity over everything – we believe in long term relationships and doing what’s right, always
• Nimble, always – we are solutions obsessed, move fast, and stay nimble
• Be the bar – we set our own standard of excellence and hold ourselves to it

You should be proficient in:

• Basic Computer Skills
• Microsoft Excel
• Excellent Communication Skills
• Meets Physical Requirements
• Experience in a Manufacturing Environment
• FedEx Ship Manager
• UPS WorldShip

Salary info:

$18 / hr