Senior Research Business Analyst - Hackensack Meridian Health

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At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Senior Research Business Specialist provides dedicated professional support for pre/post award financial management of Clinical Trial research and ongoing support for the management of the Oncore Clinical Trial Management System (CTMS) as applicable.

A day in the life of a Senior Research Business Specialist at Hackensack Meridian Health includes:

• Conducts thorough analysis of research protocols to determine the specific protocol-required procedures, tests and timing of each procedure. High level review of the details of the schedule of events, along with the specific information in the procedural/visit descriptions and collaboration with study teams.
• Creates a schedule of events in the CTMS to reflect what is required by the protocol for accurate clinical trial data capture and financial tracking.
• Seeks opportunities to improve budgeting processes as well as improve customer service.
• Develops a study-specific workbook and sends to research staff to collect information as needed.
• Revises the CTMS calendar based on feedback from the study team or protocol amendments.
• Enters budgets and financial receivables in CTMS systemWorks with research study staff (Investigators, Coordinators, Project Managers, etc.) to review the study protocol and develop the study budget, including the billing grid and per-patient costs and entry of information into the OnCore CTMS application.
• Obtains additional study related materials and contacts sponsor for clarification as needed.
• Reviews study budget with research staff to ensure all relevant study costs have been included.
• Assists in developing all sponsored and internal sponsored clinical trials budgets/ Medicare Coverage Analysis.
• For industry-sponsored studies, reviews contract payment terms and negotiates amounts with the sponsor as needed.
• Ensures timely processing of all pre-award requirements in order to maintain a 90-day turnaround of documents.
• Compares protocol and contract documents for consistency, specifically language in the Informed Consent document.
• Acts as a liaison for HMH Network; attends finance meetings and assists other departments with global functioning details.
• Maintains and actively supports review and development of budgets for investigator initiated and industry budgets and site-specific files and databases.
• Provides administrative oversight to the team creating /negotiating research budgets, creating Medicare Coverage Analysis, and post award functions.
• Updates and maintains clinical trial contract and financial data in the OnCore system.
• Generates dashboard reporting to stakeholders in monthly/quarterly/annual tracking of all clinical trial contractual metrics.
• Trains and mentors less experienced staff members on departmental Standard Operating Procedures (SOPs) and ensures quality of teamwork products. Maintains and updates training material for site research business/budget team.
• Provides Specialists advice and case handling, making decisions in complex research business situations. Ability to act as a resource to provide guidance in issues as they arise.
• Clearly communicates status and timescales, setting expectations early not only for the role holder but for the team.
• Provides feedback regarding team performance, need for personnel, policy and procedural recommended changes and other research business issues.
• Maintains a strong lead role in the direction of research business/budget/finance operating procedures by making recommendations for process improvement purposes.
• Contributes to the development and implementation of internal processes and protocols governing budget negotiation and compliance on behalf of HMH.
• Works to ensure a smooth transition between pre-award and post-award project phases, including transition to post-award team .
• Renegotiates payments from sponsor and processes contract and budget amendments as required by protocol amendments or input from PI/Coordinators/Data Analysts or Managers.
• Assists with tracking of department financials including invoice and reconciliation processes. Monitors receipt of clinical trial payments from Sponsors.
• Distributes clinical trial funds to its appropriate department and/or research accounts based on the internal budget.
• Updates research accounts and provides financial activity reports to the Principal Investigators and department Administrators.
• Collaborates with fellow financial and contract administrators and others who work with clinical trials to develop best practices, standardize processes, document procedures, etc.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge, Skills and Abilities Required:

• Bachelor's degree in Accounting, Science or Healthcare field.
• Minimum of 4 or more years of experience.
• Ability to analyze complex situations and identify solutions.
• Ability to work effectively as a member of a team.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of academic and government research administration policies and guidelines.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.

Education, Knowledge, Skills and Abilities Preferred:

• Experience in Clinical Research.
• Experience with billing, collection processes, general accounting.
• Experience with Oncore CTMS or other CTMS systems.
• MBA or MHA. 

Licenses and Certifications Preferred:

• SOCRA Clinical Research Professionals (CCRP) certification or equivalent certification.
• Oncore Financials Certification.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!