Senior Purchasing Associate - Joslin Diabetes Center

Overview

The Senior Purchasing Associate is responsible for administrating all purchasing activities. This includes processing orders and order problem resolution; maintaining item file for the purchasing system; processing purchase order confirmations; training system users as needed; other accounting tasks as needed.

In this role, you will be responsible for the daily purchasing transactions and activities, but also have the opportunity to work with the Fiscal team in conjunction with BILH Procurement on pricing/contract negotiations, analyze spending data to identify opportunities to increase economies, and create presentations for expense saving opportunities.

You are able to work autonomously, have exposure to senior leaders, and be empowered to make decisions as well as being part of a great Fiscal team. 

You can help the purchasing function be more effective by providing guidance to internal users on adherence to policies and processes and providing assistance and training.

If you are detailed orientated, have excellent customer service skills, and enjoy building relationships and assisting both internal and external users, this role may be a great fit for you.

(This is an entry to mid-level position.) 

After initial training/orientation onsite, the role has hybrid option available; role is mostly remote after training and will require occassional onsite as needed.

Please note: No staffing agency calls are being accepted for this search.

As a health care organization, we have the responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. We require that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.

Responsibilities

• Generate all regular and blanket POs, evaluating each order placed, ensuring the Center receives the best price.
• Resolve problems associated with incorrectly placed orders.
• Process changes received on order confirmations and communicate confirmation information to the requestor.
• Direct the daily operation of the Center’s Purchasing Department, ensuring the quality and prompt delivery of items ordered.
• Provide training for all users, ensuring correct use of the Infor Financials system.
• Maintain the integrity of the Center’s purchasing system, ensuring the systems pricing catalogues are kept current and all procedures are documented.
• Work with AP to ensure PO invoices are paid.
• Work with the receiving staff and requestors to ensure all items are received.
• With the assistance of the Associate Director of Finance, analyze products and services requested to determine the most competitive pricing and ensure high service levels are maintained.
• Assist with the contract negotiation process and present findings to senior leadership, utilizing spreadsheet analysis to determine cost savings.
• Oversee management of the W.B. Mason office supplies and Egencia travel management sites
• Other duties as assigned

Qualifications

• Associates Degree or equivalent relevant experience
• Minimum 2 years of purchasing responsibility
• Good understanding of purchasing systems and procedures
• Basic analytical and negotiation skills
• Knowledgeable about federal government purchasing requirements
• Strong customer service and communication skills (written and oral)
• Ability to manage multiple tasks
• Advanced skill level in using spreadsheet and word processing software
• Excellent attention to detail and math skills
• Knowledge of Infor Financial software is a plus