Senior Project Manager - OTAK INC

Are you ready to take on a pivotal leadership role with Otak CPM? We are seeking an experienced Senior Project Manager to oversee the remodel of a high-profile office building in San Jose, California. This project builds on the remarkable success of a previous campus remodel, offering the chance to deliver excellence that exceeds the client’s expectations for quality, timeliness, and budget.  In this role, you will report directly to and collaborate closely with the Project Director who led the previous campus remodel.  You'll leverage valuable lessons learned and established relationships to ensure another outstanding project delivery.  Additionally, you'll work alongside an experienced design team with a proven framework for success, creating the perfect environment for an experienced leader to thrive.

This is a project position scheduled to last 18 months with the potential for extension or transition to future projects in other geographies.

As part of Otak CPM, you’ll join a team that values connectedness, collaboration, and employee growth. We prioritize fostering a supportive workplace culture while delivering world-class projects for our clients, making this an exceptional opportunity for professional development and long-term success.

What you’ll do: 

• Serve as the primary liaison between the client and the local project team, ensuring effective communication and fostering mutual understanding.
• Collaborate with a supporting project manager who will augment project management functions and fulfill an essential communication role with our international client.
• Lead project management efforts to deliver the project on time, within budget, and aligned with client expectations, including developing and maintaining the project schedule, risk register, and action/decision logs.
• Monitor and report on project performance, including budget, schedule, and scope, while coordinating and overseeing stakeholder activities to ensure clarity in roles and responsibilities.
• Represent the client in meetings, workshops, site walks, and other project activities, providing recommendations on project documents, invoices, and procurement processes.
• Partner with the design team and contractors to address challenges and drive optimal project outcomes and ensure quality assurance during construction, including reviewing materials and inspections.
• Manage project closeout, ensuring documentation, warranties, and any outstanding items are resolved.
• Assist with communication and coordination with authorities having jurisdiction (AHJ), ensuring compliance with local regulations.

What you bring:

• Bachelor’s degree in Architecture, Engineering, Construction Management, or a related field; a background in design and professional registration in Architecture, Interior Architecture, or a related field is highly preferred.
• At least 12 years of experience directly managing large capital projects, including office remodels or tenant improvement (TI) projects, from design through construction and closeout.
• Proven expertise in budget and schedule management, risk assessment, quality assurance, and process optimization.
• Strong communication skills and ability to collaborate effectively with cross-cultural stakeholders.
• Experience with project management systems such as Procore, Primavera, Smartsheet, and SharePoint.
• Exceptional leadership, organizational, and problem-solving skills.
• Familiarity with authorities having jurisdiction (AHJ) requirements and local regulations.

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience, qualifications, and work location as well as market and business considerations.

Salary Range: $150,000 - $200,000 per year

Benefits

At our core, we believe that supporting our communities begins with supporting our employees. No matter what stage you’re at in your career, we have a comprehensive total rewards program to enhance your quality of life, help support your family, and assist you in achieving your personal and professional goals. Otak employees enjoy competitive salaries; no-cost medical, dental, vision, life and disability insurance; a 401(k)-retirement match that is 100% vested immediately; ; Paid Time Off (PTO) accrual based on your industry experience rather than your seniority plus 9 paid holidays per year; a commuter allowance (based on your office location); support for your professional registration and/or certification fees; and much more!

Why work at Otak?

We’re not just looking for skills and experience, having shared values is just as important! When you work at Otak, you aren’t just joining a firm — you’re joining a community. We believe our best work happens in a culture of collaboration and inclusion, where the expertise of diverse individuals can thrive in a foundation of teamwork. The work environment we create is built on a simple concept: working on interesting projects with interesting people. However, we don’t just believe in cultivating our own community; we’re also committed to enriching the communities around us with smart, creative solutions. We know our employees make an investment in us, so we’re committed to making an investment in them. Seasoned experts and young professionals work together to encourage personal growth and skill development at all experience levels. Plus, we’re expanding — and we’re dedicated to developing an internal infrastructure with the strength and talent to support that growth.

Equal Opportunity

Otak is proud to be an Affirmative Action and Equal Opportunity Employer. The Equal Opportunity policy at Otak, Inc. provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, nation origin, gender, gender identity, sexual orientation, age, marital status, protected veteran status or disability or any other status(es) protected by law. Otak ensures nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964 and mandatory supplements to EEO (revisions).

At Otak, we recognize that inclusion is a practice and we are determined to lead our industry by embedding that practice into our work. Cultivating an inclusive workplace environment is ongoing and consistent work, requiring dedication and commitment from every member of the organization. This commitment is reflected in Otak’s promise to significantly increase employee diversity, impact the communities in which we work, and establish ongoing relationships within these communities.

Otak’s Vision for an Inclusive Environment includes the following:

• We embrace diverse identities, and willingly engage across difference
• All employees can experience the workplace safely and show up as their authentic selves
• Fostering unique perspectives and an open exchange of ideas
• Engaging one another with curiosity rather than judgment
• Relationships are built on mutual trust, dignity, and respect

If you are a minority, veteran, person with a disability, or a member of the LGBTQA Community, we strongly encourage and welcome you to apply to any open position of interest. If you want to learn more about Otak, this position, or the company’s commitment to diversity, equity, and inclusion, contact our Human Resources Department at GRPHumanResources@otak.com.

*Please note, Otak is not accepting resumes from 3^rd party recruitment agencies at this time.