Senior Project Coordinator, US Medical, Oncology - Bristol Myers Squibb

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

The Senior Project Coordinator will provide project and administrative support to the members of the US Medical Oncology team. Performs diverse project and administrative focused duties, which by nature of the position, may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The candidate must have proven skills in prioritizing, multi-tasking and working independently, as well as the ability to remain poised and focused in a fast-paced working environment.

Key Responsibilities

• Perform highly diverse, and often time-sensitive, highly complex administrative functions, projects, and tasks.

• Addresses correspondence, manages calendars, schedules meetings and events, maintains distribution lists, makes domestic travel arrangements (based on current company travel guidance), maintains accurate departmental records, and on-boards & off-boards contractors and employees.

• Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.

• Independently leads and manages team culture activities.

• Supports with logistical planning and onsite execution of team events and meetings.

• Maintains a positive attitude, a high level of productivity, and is adaptable to change. Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes with minimum assistance from supervisor.

• Interfaces in a professional manner with matrix team members, handles confidential information with discretion and demonstrates diplomacy and excellent judgment in dealing with sensitive situations.

• Coordinates with the IT organization within BMS to support team with technology needs related, but not limited to integration of team members.

• Supports team with finance processes such as but not limited to routing of statements of works and opening new purchase orders.

• Anticipates key issues and implement action plans based on changing priorities and commitments.

• Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.

• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.

• Provides back up support for other project coordinators and administrative assistants within the department.

Qualifications & Experience

• High School degree required, some college or degree desirable

• 5 years administrative or comparable experience. Prior Project Coordinator experience preferred

• Highly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize technology effectively to support strategic initiatives and/or processes

• Ability to interact professionally with colleagues at all levels of the organization

• Must be highly proficient in various BMS systems (Concur Travel/T&E, MS Teams, SAP, eSetup, Conf Room Scheduling, WorkDay, and Sharepoint) and other office tools (Office365, Calendar, eMail and audio/ video conferencing).

• Detail oriented with excellent oral and written communication skills. Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.

• A collaborative team player who effectively builds relationships with team and other departments and can work independently.

• Demonstrates ability to prioritize, pro-actively work independently and collaboratively with administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.

• Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.

• The expectation of all Oncology team members is that of true collaboration and partnership mindset is applied to all work to ensure business needs/goals are met.

#LI-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries toadastaffingsupport@bms.com. Visitcareers.bms.com/eeo-accessibilityto access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

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