Senior Program Financial Specialist (USAID/LEAP) - ZemiTek LLC

ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.

Global Solutions Venture (GSV) – a joint-venture partnership between ZemiTek, LLC and Dexis is implementing the Long-term Exceptional Technical Assistance Project (LEAP), a mechanism used by USAID to battle against infectious diseases such as malaria, HIV/AIDS, tuberculosis, neglected tropical diseases, and pandemic influenza. This initiative aims to address the complex human resource challenges faced by national infectious disease programs in USAID-supported countries.

LEAP seeks to create self-reliant and efficiently managed national infectious disease programs in low- and middle-income USAID-supported countries. This will be achieved by deploying technical advisors and subject matter experts within the national programs. Embedding these experts has been a proven model that has consistently led to the development of national leadership, evidence-based policies, best practices, improved essential systems, effective program implementation, and enhanced coordination with stakeholders, ultimately resulting in self-reliance and sustainability.

ZemiTek is currently seeking a Senior Program Financial Specialist (SPFS) to support the Director of Finance and Procurement (DPF) in effective and compliant project implementation and administration. They will be responsible for a broad range of financial responsibilities, such as budgeting, financial planning, analysis, and reporting within the LEAP Global program. They will liaise with internal and external stakeholders, work independently to meet deadlines, and achieve project goals. The incumbent will work with other technical specialists and administrative staff to support the LEAP Global project.

The Senior Program Financial Specialist will provide financial support to USAID LEAP Global. They will assist with performing accounting oversight to ensure accuracy and compliance with USAID rules and regulations for expenses and will communicate with consultants and vendors regularly. As a member of the team, they will participate in project discussions and financial planning as appropriate, and will also assist with other financial functions of the unit. The Senior Program Financial Specialist will collaborate with partners, vendors, colleagues, and client teams, consultants, field staff, and support units throughout ZemiTek.

Location: Remote
Work Schedule: Full-time
Starting Salary Range: $100,000

Strategic Financial Management and Analysis:

• Develop financial strategies to manage the Technical Advisor’s annual budget cycle to include development and execution process representing for each phase: budget development, budget monitoring, budget realignment, and program-end closeout.
• Lead long-term strategic financial planning for the USAID Operating Units served in collaboration with the Program Management Office (PMO) team members.
• Conduct detailed financial analysis to identify expenditure trends, assess the financial health of each program element and country, and provide recommendations for budget realignment.
• Support the management team in aligning financial strategies with project objectives by navigating the USAID budgeting process, with support from the Procurement and Finance Director.
• Perform variance analysis to evaluate financial performance against the project budget, identify variances, and develop action plans to address any issues.
• Mentor and guide project management staff in financial management of pipeline reporting, financial forecasting, budgeting, and payment review and processing. Work closely with LEAP Global Program Managers to provide financial support to ongoing assignments.

Financial Reporting:

• Maintain a comprehensive financial reporting system and processes to support decision-making.
• Assist in developing monthly, quarterly and annual financial reports and compile financial information for other USAID reports and deliverables as needed.
• Review draft Independent Contractor Agreement budgets for accuracy and completeness, supporting the procurement process of consultants, vendors, and materials.
• Respond to USAID requests for information or reports regarding project finances or projections/forecast, and support USAID or third parties in the collection of financial information for reviews and evaluations as appropriate.
• Support in monthly client invoicing and preparation of monthly financial and projections.

Financial Liaison and Support:
• Review and ensure compliance with procurement and financial policies, including routine expenditure reporting and compliance checks.
• Assist with drafting individual budgets for Independent Contractor Agreement to support the procurement process of consultants, vendors, and materials.
• Implement business improvement initiatives such as cost reductions, budget tracking, budget realignment, forecast, procurement, and innovations
• Liaise with the ZemiTek Accounting and Contracts team.

Other Financial Administrative Tasks:
• Follow contractual procedures and templates to review and process travel expense reports and vendor invoices for coding, compliance, and accurate calculations, ensure the transaction is fully supported and audit ready. Follow up with consultants and program management staff as needed.
• Submit consultant invoices, vendor invoices, travel advances, and expense reports into Accounts payable (A/P) vouchers for payment processing.
• Support Employer of Record (EOR) payroll processes in compliance with local labor and legal requirements by reviewing EOR's invoices.
• Reconcile travel expense reports and project credit card statements monthly.
• Maintain all payment requests and vendor invoices in applicable assignment folders following LEAP Global’s filing structure.
• Process invoices, travel expenses, and travel advance notifications for the consultants and vendors.
• Liaise with Headquarters Accounting to confirm payment processing and record keeping. Serve as a liaison between ZemiTek Finance and LEAP Global Financial Staff.
• Perform other related duties as assigned.

• Bachelors degree completion and at least 7 years of experience, or Masters completion and at least 5 years of experience.

• Five (5) years’ experience in government contracting, accounting or finance experience in financial management or budget/contract management.
• High proficiency with MS Excel (pivot-table and Excel functions and formulas), Word, PowerPoint, etc.
• Experience with project management, administration, financial reporting, monitoring, procurement, and financial operations on contracts.
• Experience and/or familiarity with international development, foreign assistance programming, and/or government contracting.
• Knowledge of the FAR, ADS, FTR and other applicable regulations required.
• Knowledge and understanding of generally accepted accounting and internal auditing principles
• Experience in budget formulation, budget management and forecasting and knowledge of multi-source fund management.
• Experience in integration and application of financial management and information systems.
• Enthusiasm and ability to learn new skills and collaborate with various teams.
• Superior organizational and time management skills.
• Excellent skills in teamwork and interpersonal communication.
• Drive to thrive in a fast-paced working environment with shifting priorities.

ZemiTek is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.

ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.

ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.