Senior Program Coordinator - Research Neurology - NYU Langone Medical Center

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,TwitterandInstagram.

Position Summary:

We have an exciting opportunity to join our team as a Senior Program Coordinator.

In this role, the successful candidate is responsiblefor providing broad range of complex program coordination, including coordinating research grant activity and experimental design between various research labs, scientific staff, and collaborators. Responsible for the development, promotion, direction and coordination of assigned programs, including program design, budget, staffing, logistics, and other supportive functions. Develops and implements new research strategies for specific projects. Identify and resolve scientific and technical problems. In addition to these responsibilities, the program manager will be responsible for developing new ideas that promote current research within the assigned program areas; develop, coordinate and advise on policy related to assigned major programs, and other duties as assigned. Works autonomously and with limited oversight.

Job Responsibilities:

Demonstrates knowledge of the organization’s Core Values and incorporates them into the performance of duties.

Project/Program coordination – Serve as liaison with other research programs, offices and departments to coordinate research program business and to accomplish research program objectives; interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized. Uses judgment to provide coordination for program activities to a program leader, department or organizational unit in the planning, preparation, organization, analyses, coordination and delivering of projectsand programs while working with internal and external parties to organize the various components needed to initiate, run and conclude major programs. Help manage ongoing funded research projects to ensure timely accurate completion.

Reports – Prepares and issues reports within established procedures. Analyses findings/data and presents recommendations. Prepares and review documents independently and generates status/progress reports for ongoing and pending program related projects. Plans, arranges, outlines and drafts letters, memos, agendas presentations and reports. May oversee staff assigned to this responsibility.

Grants and IRB/OCT – Prepares grant applications, reports as to status of grants and proposal submission as required by the department if applicable, including researching for donators and funding sources, contacting connections, searching grants requirements, deadlines and might prepare the proposal. Might develop business plans to identify areas of research and grant opportunities. Identifies new funding opportunities and sources for research grants that would enhance the CEC research mission. Prepares grants proposal (coordinates reviews and compiles contracts and reviews and edits contents); Initiates and manages grants. Identifies items affecting the establishment or awarding of grants. Follows up and coordinates resolution of all issues and resolves processing problems. Collects and submits required paper work/ documents to IRB and/or to the office of clinical trials (OCT). Updates, coordinates and monitors the IRB training.

Budget - Participates in the development and administration of program budget. Responsible for the budget management and resources allocation and assist the department with following up accounts payable/receivable accounts. Reviews workflow and recommend improvement if applicable to ensure appropriate cycle times and efficiency.

Research Activities – Develop new ideas that further the ongoing research programs of the CEC and identify strategic new directions to pursue that are aligned with the CEC research mission. Works with CEC Research Admin Team on reviewing new research projects and determining feasibility and resources. Gathers, collects data from different parties, ensures accuracy and analyzes findings and presents recommendations as applicable. Responds to requests for information, summaries, and data based on information compiled from various sources. Plans, develops materials and presentations for training and educational sessions, departmental seminars and other activities.

Program Support – Works with Division leadership to recruit, hire, train, and supervise clerical and administrative staff, trainee and volunteers for the program and ensures all office policies and procedures are being implemented. Might require nation wide recruitment for study participants, phone screening, data collection and records keeping.

Scheduling & Coordinating – Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities , checking and coordinating the logistics and technical support, ordering food,) and other related activities. May oversee staff assigned to this responsibility.

Participates in special projects and performs other duties as required.

Minimum Qualifications:
Bachelor's degree in business administration, health care administration or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to multi task and project manage.

Preferred Qualifications:

1. Knowledge of statistical software such as SPSS is preferred.
2. The ideal candidate possesses a high degree of creativity, foresight, and mature judgment to facilitate planning, organizing, and guiding extensive scientific research programs of the NYU Comprehensive Epilepsy Center (CEC).

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $63,935.04 - $72,800.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here