Senior Policy and Correspondence Administrator (req-103) - CATHEXIS

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

  You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy, model high standards of ethics to provide a rewarding candidate experience, work hard, have fun, and appreciate the strengths we all bring to the team, and empower our employees to create innovative and trusted results.

We are seeking a highly skilled Senior Policy and Correspondence Administrator to join our team. The selected individual will focus on supporting the Office of the Assistant Secretary of Defense for Readiness (OASD(R)) in the area of Force Education and Training (FE&T). The selected individual will play a pivotal role in assisting with military training and exercises, military education/professional development/credentialing, program advisory, policy development, analysis, language/regional expertise/culture (LREC), and mission support services.

 This position is based onsite at the Pentagon, Arlington, VA.

Responsibilities:

Policy, Administrative, and Operational Support:

• Draft and update policies emphasizing early planning for training and the incorporation of Human Systems Integration in acquisition programs
• Support the development and coordination of DoD Strategic Plans, Implementation Plans, and policy issuances related to military education and training
• Provide direct executive administrative support to high-ranking civilian, military, and appointee personnel, including calendar management, to include all administrative information on all calendar events and phone calls to include documented 5 W’s
• Coordinate and execute meetings, including senior-level engagements, ensuring all materials are prepared and follow-through on taskings is completed
• Draft, edit, and coordinate executive-level documents, including memos, staff packages, congressional reports, and briefing materials, ensuring alignment with OSD standards and guidelines
• Prepare materials for presentations, read-ahead packages, and other deliverables for senior-level meetings
• Provide additional administrative support as required

Correspondence and Task Management:

• Manage incoming taskings using the Correspondence and Task Management System (CATMS), ensuring timely processing and compliance with the SLAP (approval) process
• Ensure the accurate, concise, coordinated, and timely processing of executive correspondence (e.g. Congressional reports and/or briefings, IG, WHS and GAO engagements, FOIA, issuance) and ensure tracking and suspense completion of the correspondence
• Ensure prepared materials and correspondence (PowerPoint briefings, read-ahead material, ghost emails, and other correspondence) are prepared formatted IAW applicable Assistant Secretary of Defense (ASD(R)) standards and guidelines
• Provide content analysis for classified and unclassified correspondence addressed to the White House, Secretary of Defense, Congress, and other stakeholders
• Management of the action tracker (both NIPR and SIPR) to ensure notices to each Director on pending suspense dates, Congressional interims are processed in a timely manner, and briefed to the DASD or his/her acting at the end of day meetings.  Goal is zero actions past suspense dates.
• Provide support in the training of FE&T personnel after they have received the official CATMS training
• Additional Correspondence and Task Management duties as required

Records Management and Knowledge Support:

• Oversee records management and ensure compliance with congressionally-mandated Records Information Management requirements, including managing, organizing, and updating documents on the division’s SharePoint site, with fluency to build and modify to ensure the personnel have all the information, formats, and guidance needed in support of their mission.
• Implement congressionally mandated Records Information Management requirements
• Coordinate onboarding and training for new personnel, adhering to security and operational protocols
• Additional Records Management duties as required

Requirements:

• Active Secret Clearance required (Top Secret clearance highly desired)
• Bachelor’s degree in Administrative Management or Business, or relevant field of study
• A minimum of 8 years of relevant experience in a DoD or government environment

Preferred Qualifications:

• Certifications (PMP, SHRM-CP, Six Sigma)
• Prior experience supporting OSD or other senior DoD organizations
• Knowledge of Correspondence and Task Management System (CATMS) is highly desired, or similar systems, such as TMT or ETMS2
• Knowledge of OSD correspondence standards, procedures, and manuals (as applicable) is highly desired
• Proficient knowledge and experience in MS Office products, MS Teams, Adobe, Outlook, (and similar)

Knowledge/Skills/Abilities:

• Strong communication skills, honed time management, and analytical skills
• Adaptable and fluent in dynamic working environments that involve high-ranking/senior leadership individuals with competing project deadlines
• Ability to use CATMS to the maximum extent of its functionality, to move actions efficiently and effectively, including using the SLAP (approval) process, without printing documents to include all reviews and signatures electronically
• Ability to work on high-visibility or mission-critical aspects of a given program and perform all functional duties independently

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $115,000 - $180,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills. 

Benefits:

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the RecruitingTeam@cathexiscorp.com.