Senior Payroll Specialist - LifeNet Health

Senior Payroll Specialist 

Location: Virginia Beach, VA (on-site) 

Department: Finance 

Job Type: Full-Time 

Shift: 8:15 AM - 5:00 p.m., Monday – Friday 

Clinical Classification: Non-Clinical 

LifeNet Health is searching for talented individuals who will embrace our mission of saving lives, restoring health, and giving hope.  

LifeNet Health, headquartered in Virginia Beach, Virginia, is the largest nonprofit organ procurement organization (“OPO”) and tissue processor in the United States, as well as a leading innovator in tissue engineering and regenerative medicine. Our goal is to improve the quality of human life through the provision of organs, tissues and cells for transplantation; to provide innovation in the fields of bio-implants, regenerative medicine and research; and, to serve the community with educational and support services that enhance the donation process.  LifeNet Health has over 1200 employees and has a growing global presence. 

How you will contribute to LifeNet Health’s success: 

The Senior Payroll Specialist supports the corporate payroll function and all related processes to ensure pay and payroll-related benefits are processed accurately, timely and in compliance with federal, state, and local requirements, as well as company policy. 

What you’ll do: 

• Payroll Management: Facilitates the bi-weekly and off-cycle payroll process for over 1,100+ employees located in 35+ states, including resolving discrepancies and posting to the general ledger. Ensures proper calculation of all aspects of employee pay including, but not limited to, commission payments, bonus payments, tax withholdings, and taxable fringe benefits. Ensures accurate and timely processing of employee updates including new hires, terminations, and changes to pay rates. Maintains employee data related to garnishments, support orders and other special payroll deductions and process according to regulatory requirements. Processes off-cycle and manual checks including final paychecks and special payments. Provides excellent customer service support to internal and external customers researching and responding to inquiries of employees and management as they relate to processing of payroll information such as time off, direct deposit setup, and pay calculations. Processes Payroll Correction forms for adjustments to pay including retroactive transactions to ensure adherence to FLSA regulations. Serves as a backup to the Supervisor, Payroll for system configuration knowledge and requirements. Creates and provides detail and summary reporting to meet department and management needs on a regular and ad-hoc basis.
• Time & Attendance Management: Monitor the Time & Attendance reporting process ensuring timesheet completion and approval for the bi-weekly payroll process. Performs audits of timesheets to ensure compliance with company policy and governmental regulations. Maintains system configuration of application with employee schedules and shift templates. Researches and investigates questions and issues from employees and managers regarding employee worked time, pay codes and time off. Serves as a backup to the Supervisor, Payroll for system configuration knowledge and requirements.
• Compliance: Maintains knowledge of and ensures compliance with local, state, and federal government (IRS and Department of Labor) reporting and regulatory requirements including facilitating related filings and payments. Prepare and provide support and schedules as required for various audits and tax filings. Serves as a full back-up to Supervisor, Payroll for compliance requirements.

What you’ll bring (Minimum Requirements): 

• High school diploma
• Five (5) years of experience in Payroll Administration
• Three (3) years of experience using any Payroll/ Time Management Applications

Preferred Experience/Skills/Certifications: 

• Associate degree in Accounting, Finance, or a related field
• Certified Payroll Professional (CPP)
• Two (2) years of experience processing over 500 employees
• Two (2) years of experience in multi-state payroll processing
• One (1) year of experience using ADP

 These would be nice too (Knowledge Skills and Abilities): 

• Confidentiality: Ability to work with and maintain protected and confidential information
• Attention to Detail: Ability to perform tasks thoroughly and with care; checks work to ensure accuracy and completeness.
• Multi-tasking and Time Management: Ability to prioritize multiple, competing priorities and manage time/workload.
• Communication Skills: Written, verbal and presentation; ability to engage, inspire and influence people; able to deliver corporate communications to employees.
• Analytical Thinking: Demonstrates the ability to successfully gather and evaluate pertinent information to draw conclusions and identify potential trends.
• Relationship Management: Builds and sustains partnerships across organizational boundaries and functions as well as outside the organization to achieve common goals and outcomes.
• Critical Thinking: Ability to analyze, assess and develop problem solving approaches.
• Computer Skills: Proficient in Microsoft Office.

Why work at LifeNet Health? 

We have a fierce drive for our mission of Saving Lives, Restoring Health, and Giving Hope. You will not find another company with a culture as strong as ours. 

• 403(b) and Profit Sharing Plan
• Affordable medical, dental, and vision coverage
• Corporate sponsored events for employees
• Work-life balance with generous paid time off to include vacation time, sick time, and paid holidays
• Tuition reimbursement
• Personal career, skill, and leadership development opportunities
• Wellness Program (gym reimbursement, monthly wellness webinars, mental health toolkit, financial resources, and much more)
• Employee Assistance Program (EAP) for employees and members of their household
• Dedicated and passionate co-workers

The pay rate for the successful candidate will depend on geographic location and the candidate’s qualifications and prior relevant experience. The pay range for this position is $21.96 hourly (entry-level qualifications) to $29.28 hourly (experienced in this role). * 

*Actual compensation may be higher based on the successful candidate’s knowledge and experience 

We are proud to be an EEO/AA employer EOE/M/F/Disability/Vet. We maintain a drug-free workplace and perform pre-employment substance abuse testing.