Senior Payroll Administrator - Qualus

Power your future with Qualus as a Senior Payroll Administrator. In the role, you will be responsible for the day-to-day operations and support of payroll tasks. Uses UKG Pro platform for timely and accurate end to end processing of global and multi-state payrolls, accounting support, generating reports and other related responsibilities. This role partners with HR, accounting, and business unit contacts to ensure transactions are properly processed and reflected in the general ledger.

• Utilizes UKG Pro platform to process multi-country payroll accurately and in compliance with local legislation, tax regulations, and employment laws.
• Processes hourly and salary payroll per established guidelines, ensuring compliance with all federal, state, local governmental regulations, and company policy.
• Collects, audits and inputs time and attendance data from Deltek system. Responds to employee and management inquiries regarding the calculation of pay.
• Ensures deduction withholding calculations, direct deposit, tax changes and employee requests are accurate.
• Maintains, processes, and responds to garnishments and income assignments, and related regulatory reports.
• Generates ad hoc payroll reports using UKG standard reports and Business Intelligence for responding to data requests.
• Reviews and processes UKG workflow job and salary changes. Audits and reviews information for completeness and accuracy.
• Collaborates with internal stakeholders to gather and validate payroll data, ensuring accuracy and completeness.
• Conducts audits and quality assurance checks on payroll inputs and outputs to maintain data integrity.
• Prepares UKG payroll reports, including tax filings, reconciliations, and general ledger entries.
• Assists in resolving payroll-related queries and escalations from clients and internal teams.
• Ensures 401(k) automated data files are uploaded and accurate. Reconciles 401(k) contributions and loans. Maintains 401(k) reports for year-end testing.
• Stays updated on changes in global payroll regulations and communicates relevant updates to the team and clients.
• Identifies process improvement opportunities and contributes to the development and implementation of payroll best practices.
• Maintains confidential employee data and ensures compliance with data protection regulations, and payroll records in accordance with retention policy.
• Assists with the development and documentation of payroll procedures and recommends improvements or changes to achieve greater accuracy and efficiency.
• Assists with UKG Pro updates, programming and updating business rules, and transitioning new divisions onto the UKG platform.

• Minimum of 3-4 years of experience with UKG Pro payroll processing.
• Associate’s degree in business, finance or accounting or equivalent experience.
• Knowledge of payroll, payroll tax and human resources procedures
• Experienced in financial or operational reconciliations.
• Advanced working knowledge of Microsoft Office tools. Advanced Excel skills to analyze and balance payroll detail.
• Ability to organize and prioritize work and manage customer expectations.

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Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition and transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has nearly 1,600 professionals, with offices throughout the U.S. and Canada.

It is the policy of Qualus to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by state or federal law. We embrace the diversity of our workforce, are strongly committed to this policy, and believe in the concept and spirit of the law.

Qualus is committed to assuring that:

All recruiting, hiring, training, promotion, compensation, benefits, and other employment-related programs are provided to all persons on an equal opportunity basis without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, veteran status, and any other characteristic protected by state or federal law.

All personnel actions such as demotions, transfers, leaves of absence and other forms of leave, layoffs, recalls, training, and participation in social and recreational programs are administered without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by state or federal law.

All employment decisions are based only on valid job requirements.

The Company will take affirmative action regarding the employment of applicants and employees.

Applicants and employees shall not be subject to harassment, intimidation, threats, coercion, discrimination, or retaliation because they have engaged in any of the following activities: filing a complaint with any local, state, or federal agency; assisting or participating in any investigation, compliance evaluation, hearing, or other activity related to the administration of the provisions of any local, state, or federal law, rule or regulation, including affirmative action or equal opportunity laws; opposing any act or practice made unlawful by the provisions of any local, state or federal law, rule, or regulation, including, affirmative action or equal opportunity laws; exercising any right protected by any state or federal affirmative action or equal opportunity law. Among the affirmative action laws noted here are Executive Order 11246, the Vietnam Era Veterans Readjustment Assistance Act, and Section 503 of the Rehabilitation Act of 1973.

Human Resources has the responsibility for monitoring the Company’s equal opportunity and affirmative action practices. Department heads are responsible for assuring full compliance with this policy in their respective areas. All employees are responsible for supporting the concepts of equal opportunity and affirmative action, and for assisting the Company in meeting its objectives in these areas.

Qualus maintains affirmative action plans (AAPs) for minorities, women, veterans, and individuals with disabilities. Qualus has programs in place to measure the effectiveness of the Company’s affirmative action programs and to otherwise evaluate the Company’s efforts to provide equal opportunity and affirmative action to employees and applicants. Any questions regarding the Company’s AAPs are to be directed to Human Resources. Those who wish to view the AAP narrative for individuals with disabilities and veterans, contact the Human Resources department during normal working hours.