Senior Operations Coordinator - The Calyx Institute

The Calyx Institute is seeking applications for a highly motivated, detail-oriented individual to join our team as the Senior Operations Coordinator. The Senior Operations Coordinator will be primarily responsible for supporting the Operations department, undertaking the administrative tasks necessary to foster continued growth of the organization. This role involves responsibilities in human resources, office management, finance, event logistics, and grants administration. The Senior Operations Coordinator will report to the Operations Director, and regularly coordinate with other team members and programs across Calyx.  

Ideal candidates will have experience with nonprofit administration, special events and/or conferences, financial operations, and/or human resources. 

Responsibilities for this role include, but are not limited to:

• Assisting the Operations Director with various tasks related to human resources, grants management, and day-to-day administration of the Calyx Institute;
• Coordinating organizational meetings, travel, and logistics related to conference participation;
• Assisting with the hiring and onboarding of new staff, contractors, and volunteers.
• Prepare and file forms and other documents, ensuring organized document management systems and processes;
• Organized management of the New York office, including maintaining supplies, inventories, and ad hoc support as needed;
• Supporting Calyx's grantmaking program via correspondence with grantees and coordinating compliance requirements;
• Planning and organizing staff trainings and employee engagement activities;
• Collaborating with the finance, design, membership and engineering departments on projects as needed; and
• In collaboration with Operations Director, maintaining effective and efficient organizational policies and procedures to promote a strong and positive working culture at Calyx.

Required Skills

• Excellent communication skills, including speaking, writing, and active listening
• Superb organizational and problem-solving skills
• Strong interpersonal skills and EQ
• Curiosity and a willingness to learn
• Good time management, prioritization, and multitasking abilities
• Detail-oriented
• Able to give and receive feedback and constructive criticism from a variety of channels
• Proficiency with word processing software, database(s) management, and content management software
• 3+ years in nonprofit or business administration, including but not limited to roles in human resource, operations, program support, or project management

Preferred Skills & Qualifications 

• Familiarity and/or experience with FOSS and/or the Internet freedom and digital rights ecosystem
• Four-year degree (or equivalent)

Details & To Apply

This is a full-time, salaried, exempt, hybrid position located in New York and requiring partial in-person work at Calyx's office in Brooklyn, NY. The salary range is $70,000 - $75,000, commensurate with experience and qualifications. Calyx offers health, vision, and dental insurance, HRA and FSA options, unlimited paid time off, and 401k retirement plan options with up to 10% employer matching contribution. Additionally, Calyx operates on a four day work week. This position is included in a union-represented collective bargaining unit (CWA Local 1101), and specific employment terms and conditions are subject to collective bargaining. 

To apply, submit your required application materials via the link to Greenhouse below. No applications submitted via email will be considered. Applications will be reviewed on a rolling basis until the deadline. 

Required materials:

• 1-page cover letter in PDF format
• 1-2 page resumé in PDF format
• *3 professional references with contact information

*We will not contact references without informing you first

Application Deadline: July 15, 2024

Start Date: on or around August 1, 2024