Senior Office Support Coordinator - Honeywell

As a Senior Office Support Coordinator here at Honeywell Building Automation (BA) in Miami, FL, you will play a crucial role in providing administrative support and coordination to the office. You will be responsible for managing office operations, organizing meetings and events, and assisting with various administrative tasks. Your attention to detail, strong organizational skills, and ability to multitask will contribute to the smooth functioning of the office.


You will report directly to our Office Manager and you'll work out of our Miami, FL location on a hybrid work schedule.


In this role, you will impact the efficiency and productivity of the office by ensuring smooth operations and providing support to the team.


KEY RESPONSIBILITIES



+ Handle billing processes, including quotes, and processing credits/rebills


+ Manage customs and badging processes for the office including preparing quarterly reports and assisting with yearly audits


+ Coordinate SMS onboarding for new employees


+ Handle material ordering and inventory management


+ Prepare unbilled reports and end-of-month financial reports


+ Coordinate annual/monthly payment processes for various vendors/accounts


+ Assist with MDAD processes and service contracts


+ Prepare aging reports and year-over-year reports


+ Coordinate onboarding of new employees, subcontractors, and customers


+ Track quotes and work orders using the quote tracker in Teams


+ Managing shutdowns



BENEFITS OF WORKING FOR HONEYWELL :



+ Medical, Vision, Dental, Mental Health Benefits


+ Paid Vacation


+ 401k Plan/Retirement Benefits (as per regional policy)


+ Career Growth


+ Professional Development



YOU MUST HAVE



+ Minimum of 3 years of experience in office support or administrative role


+ Strong organizational and multitasking skills


+ Excellent communication and interpersonal skills


+ Proficiency in Microsoft Office Suite




WE VALUE



+ Associate's degree in Business Administration or related field


+ Experience in coordinating meetings and events


+ Attention to detail and ability to prioritize tasks


+ Ability to work independently and as part of a team


+ Knowledge of office management systems and procedures


+ Familiarity with basic accounting principles


+ Strong problem-solving skills


+ Ability to handle multiple projects and deadlines






Honeywell Building Automation (BA) is a leading global provider of products, software, solutions, and technologies that enable building owners and occupants to ensure their facilities are safe, energy efficient, sustainable, and productive. Our products and services include advanced software applications for building control and optimization, sensors, switches, control systems, and instruments for energy management, access control, video surveillance, fire products, and installation, maintenance, and upgrades of systems. We are committed to introducing state-of-the-art technology solutions to improve efficiency, productivity, sustainability, and safety in high-growth businesses in broad-based, attractive industrial end markets. Learn more about Honeywell Building Automation:

Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.