Senior Marketing Coordinator - DAVENPORT

Job Purpose

This position will provide advanced support for DAVENPORT’s marketing and business development department.

(Must be willing to work on-site at the DAVENPORT Winston-Salem location - Commute or Relocate)

Duties and Responsibilities

Proposals, RFP / RFQ Responses and Presentations:

• Preparing proposals, qualifications packages, and presentations for prospective clients
• Working with leadership, technical staff, and other marketing team members to design, write, and produce proposals, presentations, and other marketing collateral.
• Coordinates or obtains information from consultant firms to be included in proposals and presentations—research project details such as budgets, size, client references, etc.
• Prepares information for the Go/No Go process, coordinating with task leads as needed and submitting information to leadership for decision-making
• Facilitate relationships with partner firms and agency marketing and procurement departments to improve the ease of coordination between entities
• Assist with project intake and fee proposal preparation as needed

Marketing Promotion and PR Activities:

• Primary responsibility for implementing the conference and trade show calendar, scheduling coordination, and preparations
• Helps implement social media plan and the design of necessary web-based graphics
• Responsible for updating company website or social media accounts at direction.
• Designs collateral materials needed for public relations and advertising programs, corporate identity development and implementation, special events, direct-mail programs, e-blasts, etc.
• Writes and updates project profiles and personnel resumes to be used for marketing purposes
• Represents firm to clients, peer organization and business associates to support business development efforts including attendance to trades shows as needed.
• Coordinates activities of marketing vendors and consultants

Project Related Activities:

• Provide Graphic / Visualization support to project teams as needed, including animations, project fly-overs, renderings, flyers, project websites, etc
• Attend and support project public involvement meetings as needed

Administrative Functions:

• Primary responsibility for maintaining and submitting company certifications and firm prequalification
• Assist with entering and maintaining current data in DAVENPORT’s CRM and marketing database as needed.
• Lead designated marketing research initiatives as necessary
• Coordinate schedules and set meetings for key staff as needed
• Other marketing-related activities.
• Travel up to 10% of the time may be required.

Qualifications

Required:

• Degree in Marketing or a related field
• 5+ years of experience providing support to marketing and business development departments
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Proficiency with Adobe Creative Suite, particularly Adobe InDesign, Photoshop, and Illustrator

Preferred:

• Experience in a professional services firm and ideally in the A/E/C industry
• Proficiency with Cosential, Vantage Point, or similar CRM
• Proficiency in 3D visualization software
• A portfolio or work samples may be requested

Demonstrated Abilities

• Strong organizational and time management skills
• Excellent oral and written communication skills
• Creative with strong design acumen
• Strong computer skills
• Detail-oriented with the ability to meet firm internal and external deadlines
• Ability to pull reports and manage datasets by combining, scrubbing, and manipulating lists accurately
• Enthusiastic and friendly with the demonstrated ability to work with people at various levels within the firm
• Approaches projects with a flexible and adaptable mindset and a willingness to learn.
• Availability to attend/run occasional events in the early morning or evenings, as required
• Demonstrate a capacity to self-start and work independently and collaboratively in a high-volume environment.
• Interact with internal and external stakeholders credibly, diplomatically, and with integrity.

Physical Requirements

· Frequently required to sit, talk, and hear.

· Frequently required to walk, use hands to type data, operate business machines, dial the telephone, and reach with hands and arms.

· Frequently lift and/or move 5-10 lbs. and occasionally lift and/or move up to 40 lbs.

· Specific vision abilities required for this job include close vision and the ability to adjust focus.

Reports To

· Director of BD & Marketing OR

· Deputy Director of BD & Marketing OR

· Marketing Manager

Direct Reports

· None