Senior Management Analyst at Metrolink
California, CA 91767
About the Job
PURPOSE OF POSITION
Southern California Regional Rail Authority (SCRRA), operator of the METROLINK Commuter Rail System, is seeking a Senior Management Analyst who will maintain and improve project management practices in an assigned area to ensure project schedules are met. The position leads cross functional efforts to maintain and improve project management practices at the consultant and staff level to mitigate risks.
TO APPLY: This is a continuous recruitment with the first review of applications beginning June 28, 2024 . Interested applicants are encouraged to apply immediately.
DISTINGUISHING CHARACTERISTICS
This is the senior level of the Management Analyst series. At this level, work may be performed under limited supervision or under limited direction. Incumbent possesses considerable latitude to accomplish tasks, which may include lead worker or supervisor duties.
SUPERVISION EXERCISED AND RECEIVED
Knowledge of:
Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.)
Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Selection Process:
Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.
Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.
In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The SCRRA is an Equal Opportunity Employer. EEO/ADA
Southern California Regional Rail Authority (SCRRA), operator of the METROLINK Commuter Rail System, is seeking a Senior Management Analyst who will maintain and improve project management practices in an assigned area to ensure project schedules are met. The position leads cross functional efforts to maintain and improve project management practices at the consultant and staff level to mitigate risks.
TO APPLY: This is a continuous recruitment with the first review of applications beginning June 28, 2024 . Interested applicants are encouraged to apply immediately.
DISTINGUISHING CHARACTERISTICS
This is the senior level of the Management Analyst series. At this level, work may be performed under limited supervision or under limited direction. Incumbent possesses considerable latitude to accomplish tasks, which may include lead worker or supervisor duties.
SUPERVISION EXERCISED AND RECEIVED
- Receive general oversight from assigned Departmental Management.
- This position has no formal supervisory responsibilities; may lead the work of lower-level staff.
- Establish a standard project management methodology to help reduce costs and improve timeliness, implementing standards and best practices.
- Ensure the timely delivery and production of project cost and cash flow reports, schedule updates, staffing plans, risk analysis, time impact analysis and potential mitigation efforts.
- Develop, maintain, and update Primavera schedules for major capital projects.
- Collaborate with program/project managers to coordinate and manage cost and scheduling activities for major capital projects, including the accurate forecasting and reporting of project costs.
- Monitor and analyze project commitments and expenditures.
- Collaborate with project and construction managers to ensure that all Capital project risks are identified, and all outstanding issues are trended, current and communicated.
- Monitor and integrate cost performance with schedule performance measurements and cash flow projections.
- Review projects to indicate critical milestones and to track actual performance and prepare reports with project data and progress.
- Prepare project delivery reviews for specifically identified projects and provide reports to division management on milestone achievement, issues, risks, and corrective action.
- Identify and propose more cost-effective methods/strategies for accomplishing project objectives.
- Review and evaluate trends, forecasts, and change orders from field offices to monitor board-approved contingency drawdowns.
- Create tools and templates to aid project managers in effective and efficient management of projects and programs.
- Participate in the development and presentation of project management training programs, including courses to emphasize and reinforce best practices for project charter development, scheduling, cost forecasting, risk management, and project closeouts.
- Review project authorizations, including contract task orders, change notices/orders, job order contracts, to ensure compliance with contract, federal/state requirements, including accurate cost coding.
- Report to executive leadership team on project status and issues relevant to changes in scope, schedule, trends, and costs.
- Create project performance indicators and track month-to-month performance changes.
- Serve as a liaison on contract specifications such as scope, cost and schedule information and assist with contract bid evaluations.
- Provide interface support and respond to requests for project information from various internal departments and external agencies.
- Serve as focal point for providing project feedback into project cost and schedule databases.
- Assist in the training and development of staff associated in the execution of specialized projects.
- Manage the progress of professional service and construction contracts to ensure compliance by consultants and others who may be responsible for the delivery of the services of those contracts.
- Assist in the development, administration, and training of internal PMO Standard Operating Practices.
- Prepare studies, research, and analyses of special ad-hoc reports.
- Perform other related duties as assigned.
- Bachelor’s Degree in Engineering, Business Administration, Project Management or a related field.
- A minimum of seven (7) years of work experience performing similar duties in a construction or project management field.
- A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.
- Valid Class C Driver's License with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years.
Knowledge of:
- Project management best practices, project delivery standards, processes and templates.
- Contract administration related to construction projects in a public agency environment.
- Analytical skills to forecast funding requirements, to analyze cost and revenues and to analyze complex planning problems.
- State and federal grant and contract regulations and requirements by public agencies.
- Mathematical analytics and trend analysis.
- SCRRA policies and procedures.
- Use of Microsoft Office Suite (Word, Excel, PowerPoint, and database applications).
- Use of budgeting software (e.g. Oracle).
- Use of Scheduling Software (e.g. Primavera P6, Microsoft scheduling tools).
- Strong and effective organization, analytics, and time management.
- Strong and effective verbal and written communications.
- Highly organized, competent, and confident organizing others within a PMO context
- Think critically in complex situations and synthesize ambiguous data into concrete results.
- Influence key decision makers, peer groups, and functions outside direct control.
- Excel in a structured and complex working environment.
- Analyze financial data, cost reports, design and construction cost estimates and trend data.
- Communicate a variety of complex information to different levels of management.
- Balance multiple initiatives simultaneously, driving initiatives through to completion while continuing to meet deadlines in a fast-paced work environment with frequently changing priorities.
- Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations.
- Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery.
- Transport equipment or boxes up to 25lbs.
- Exchange ideas by means of communication.
- Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks.
- Hear and perceive the nature of sounds when working on or near railroad tracks.
- Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations.
Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.)
Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Selection Process:
Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.
Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.
In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The SCRRA is an Equal Opportunity Employer. EEO/ADA
Salary
80,824 - 125,277 /year
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