Senior Management & Administrative Analysis Support (TS/SCI) - Federal Staffing Solutions Inc.

Position Overview

Arlo is in search of a Senior Management & Administrative Analysis Support position in support of the OUSD I&S CL&S Support Division. You will be handling administrative responsibilities for national and DoD policy, guidance, and training, along with conducting multi-agency coordination. You will be managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.

Work Location

Pentagon, VA

Salary: $100,000

Job Responsibilities and/or Success Factors

• Provide administrative support for government staff personnel in a sensitive compartmented information facility (SCIF), answering phones, maintaining office files and the office filing system, and tracking action items in the suspense portal.
  
• Plan up to twenty-four DDI-level events such as Town Halls/Award Ceremonies and prepare related write-ups.
  
• Provide Records Management Support to directorate to help ensure electronic and hard copy records are properly maintained. Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration.
  
• Serve as primary liaison for CL&S regarding COVID-19 updates to staff, communication and reporting requirements.
  
• Act as an administrative interface with the staff of the DDI(CL&S) and, as such, receive all tasks for the Directorate assigning them to the appropriate Division or the Director.
  
• Provide support to the development of strategies and initiatives to improve personnel security and adjudication processes.
  
• Provide experience-based, value-added perspective to senior policy decision makers within intelligence and security, while ensuring coordination with policy, legal, and operational counterparts.
  
• Develop innovative administrative and management solutions to improve outdated processes and document flows as needed.
  
• Maintain and update approximately twenty overarching CL&S Directorate informational binders addressing staff, priorities, quarterly requirements and other documentation required by the DDI(CL&S).
  
• Perform technical writing/editing, editorial consultation, proofreading, or overall documentation review on approximately ten to fifteen items per day. Ensure documents are prepared in the appropriate DoD format and are free from grammatical errors. Tracks all Directorate suspenses to ensure timeliness.
  

Education and Minimum Qualifications

• Must have a TS/SCI Clearance
  
• High school degree with at least 5 years of administrative experience to include-
  
• Experience with Front Office Senior Leadership. Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspenses.
  
• Drafting and editing correspondence, briefing slides, and memorandums.
  
• Performing action officer responsibilities which includes tracking suspenses, staffing packages, resolving/de-conflicting issues and/or coordinating actions with both internal and external customers.
  
• supporting travel requirements of senior executives including foreign travel.
  
• Possesses intimate knowledge of OUSD(I&S) goals objectives and direction.
  
• Provides clearly articulate analysis through both oral and written communication.
  
• Must stay until 4:30pm daily. 
  

 

Education and Minimum Qualifications • Must have a TS/SCI Clearance • High school degree with at least 5 years of administrative experience to include- o Experience with Front Office Senior Leadership. Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspenses. o Drafting and editing correspondence, briefing slides, and memorandums. o Performing action officer responsibilities which includes tracking suspenses, staffing packages, resolving/de-conflicting issues and/or coordinating actions with both internal and external customers. o supporting travel requirements of senior executives including foreign travel. • Possesses intimate knowledge of OUSD(I&S) goals objectives and direction. • Provides clearly articulate analysis through both oral and written communication. • Must stay until 4:30pm daily.