Senior Executive Assistant with Security Clearance - Department of Homeland Security

Duties As a Senior Executive Assistant, GS-0301-14, your typical work assignments may include: * Collaborate with internal and external staff and members to review, and update briefing materials. * Ensure that briefing documents adhere to specific guidelines and protocols for leadership presentations, conferences, and submission to the Department's liaisons. * Coordinate with staff responsible for developing, reviewing, and advising Leadership and Senior Directors on an array of administrative matters that coincide with the strategic management practices and pertinent evaluation protocols of the Privacy Office's mission. * Provide expert advice and guidance to leadership and senior level staff members concerning agency developments involving PRIV leadership participation and attendance. * Perform logistical processing for an array of administrative processes associated with programmatic and logistical support to Senior Leadership. All DHS-HQ announcements have a 5 business day open period due to the number of applications received. View common definitions of terms found in this announcement: Common Definitions . Requirements Conditions of Employment * You must be a U.S. citizen to apply for this position. * SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for Selective Service. * You must successfully pass and maintain a background investigation requiring a Secret clearance * You must submit to a pre-employment drug test. * You must meet time-in-grade requirements. * You may be required to serve a one-year probationary period. * Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions. * Reside in the National Capital Region - DC, MD and VA within 50 miles radius of the duty location. * DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. Qualifications Specialized Experience: To qualify for the GS-14, you must possess one year of specialized experience equivalent to the GS-13 level in the Federal service. For this position, specialized experience is defined as evaluating and enhancing effectiveness of program office, its programs and otherwise accomplishing a variety of critical assignments. Such experience may include: * Manage the administration program operations within the program office by planning, organizing, guiding, and controlling the administrative procedures and protocols, etc.; * Advise leadership on administrative policies and current developments for internal and external customers; * Serve as the primary liaison to perform extremely complex administrative duties, research, and analytical projects; and * Execute a variety of high-level special tasks associated with the privacy functions of the program office. All qualifications and eligibility requirements must be met by the closing date of the announcement. Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service by the closing of this announcement. Note: Current Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job). If you have promotion potential in your current position, please provide proof. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE. Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Education There is no substitution of education in lieu of specialized experience for this grade level. Additional information The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR 213.3102(u), and or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR 315.707. Veterans , Peace Corps , VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the servicing Human Resources Office listed at the bottom of this announcement. Pursuant to Executive Order 12564 and DHS policy, DHS is committed to maintaining a drug-free workplace and, therefore, conducts random and other drug testing of its employees in order to ensure a safe and healthy work environment. Headquarters personnel in safety- or security-sensitive positions are subject to random drug testing and all applicants tentatively selected for employment at DHS Headquarters are subject to drug testing resulting in a negative test result. Pursuant to an exception granted by the Office of Personnel Management (OPM), your application must contain a completed Optional Form 306, Declaration of Federal Employment . If you receive a conditional offer of employment for this position, you will be required to update your OF-306, and to again sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment. Background Investigation: To ensure the accomplishment of its mission, the Department of Homeland Security (DHS) requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for Secret as a condition of placement in this Moderate Risk position. This review may include financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated for this job based on how well you meet the qualifications above. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
* Administration and Management
* Compliance
* Partnering Structured Resume Review. Subject matter experts (SMEs) will review your resume to determine your technical qualifications for this position based on the required specialized experience. SMEs will review ONLY five (5) pages of your resume, starting at your work experience. SMEs will not review additional information beyond your resume (e.g., cover letter, links embedded in your resume). Applicants passing the structured resume review will move on to the next phase of the assessment process. If you are the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. Interviews are required for this position. Failure to complete the interview may result in removal from further consideration. To preview the job questionnaire and application, click here: If, after reviewing your resume and/or supporting documentation, a determination is made that you have overstated your qualifications and/or experience, you may be removed from consideration or your score may be lowered. Due weight will be given to performance appraisals and incentive awards in merit promotion selection decisions in accordance with 5 CFR 335.103(b)(3). Career Transition Assistance Program (CTAP) Eligibles: If you have never worked for the Department of Homeland Security, you are not CTAP eligible. View information about CTAP eligibility on OPM's Career Transition Resources website . To be considered well qualified under CTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement. Required Documents * To apply for this position, you must provide a complete Application Package which includes: * Your Resume showing the applicant's name, email address, work schedule, hours worked per week, dates of employment (month/year), and duties performed to include pay plan, series, and grade level for relevant federal experience . Your resume must show complete information for each job entry to support minimum qualifications. * Do not include the following types of information in your resume: * Classified or government sensitive information * Social Security Number (SSN) * Photos of yourself * Personal information, such as age, gender, religious affiliation, etc. * Encrypted and digitally signed documents * Please limit yo