Senior Executive Assistant to the COO - Intermountain Health
Salt Lake City, UT
About the Job
Job Description:
The Executive Assistant Senior - Enterprise Leadership Team provides executive-level administrative support to the Chief Operating Officer and reports directly to the Chief of Staff of Intermountain Health. This highly visible position directly interacts with internal and external contacts on behalf of the senior leaders of Intermountain Health.
The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief Operating Officer and other leaders on the Enterprise Leadership Team, President's Leadership Council, and System Operations Council in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities include managing executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs.
The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.
This position is located downtown Salt Lake City, Utah and requires regular in-person attendance (at least three days per week and up to five).
Under the direction of the leader, this caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. Caregiver works as a competent member of the team, willingly providing partnership support when appropriate, and actively supporting team goals.
Minimum Qualifications
Demonstrated experience supporting an executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support
+ Demonstrated excellent organizational skills and attention to detail
+ Excellent verbal and written communication skills including spelling, punctuation, grammar
+ Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision
+ Demonstrated ability to exercise sound judgement and discretion
+ Demonstrated excellent interpersonal skills with internal and external senior-level leaders
+ Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
+ Demonstrated ability to manage conflicting priorities with professionalism and equanimity
+ Demonstrated experience as valuable team player
+ Demonstrated efficiency in project coordination, tracking actions and outcomes
Preferred Qualifications
+ Bachelor’s degree
+ Experience with events coordination and planning
+ Experience working in a matrixed healthcare setting
+ Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)
Preferred Competencies
+ Trustworthy with items of a confidential nature
+ Critical thinker
+ Nimble - able to prioritize and pivot
+ Detail and action oriented
+ Strong execution skills and impeccable follow-through
+ Proactive and anticipates needs of leader (e.g., necessary meeting prep, logistics, follow-up communications, etc.)
Physical Requirements:
CO only
Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.
- and -
Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.
- and -
See and read computer monitors and documents.
- and -
Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.
Anticipated job posting close date:
09/27/2024
Location:
Key Bank Tower
Work City:
Salt Lake City
Work State:
Utah
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$33.01 - $50.97
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
The Executive Assistant Senior - Enterprise Leadership Team provides executive-level administrative support to the Chief Operating Officer and reports directly to the Chief of Staff of Intermountain Health. This highly visible position directly interacts with internal and external contacts on behalf of the senior leaders of Intermountain Health.
The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief Operating Officer and other leaders on the Enterprise Leadership Team, President's Leadership Council, and System Operations Council in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities include managing executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs.
The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.
This position is located downtown Salt Lake City, Utah and requires regular in-person attendance (at least three days per week and up to five).
Under the direction of the leader, this caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. Caregiver works as a competent member of the team, willingly providing partnership support when appropriate, and actively supporting team goals.
Minimum Qualifications
Demonstrated experience supporting an executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support
+ Demonstrated excellent organizational skills and attention to detail
+ Excellent verbal and written communication skills including spelling, punctuation, grammar
+ Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision
+ Demonstrated ability to exercise sound judgement and discretion
+ Demonstrated excellent interpersonal skills with internal and external senior-level leaders
+ Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
+ Demonstrated ability to manage conflicting priorities with professionalism and equanimity
+ Demonstrated experience as valuable team player
+ Demonstrated efficiency in project coordination, tracking actions and outcomes
Preferred Qualifications
+ Bachelor’s degree
+ Experience with events coordination and planning
+ Experience working in a matrixed healthcare setting
+ Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)
Preferred Competencies
+ Trustworthy with items of a confidential nature
+ Critical thinker
+ Nimble - able to prioritize and pivot
+ Detail and action oriented
+ Strong execution skills and impeccable follow-through
+ Proactive and anticipates needs of leader (e.g., necessary meeting prep, logistics, follow-up communications, etc.)
Physical Requirements:
CO only
Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.
- and -
Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.
- and -
See and read computer monitors and documents.
- and -
Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.
Anticipated job posting close date:
09/27/2024
Location:
Key Bank Tower
Work City:
Salt Lake City
Work State:
Utah
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$33.01 - $50.97
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Source : Intermountain Health