Senior Executive Assistant - HireTalent
Santa Clara, CA
About the Job
Job title: Senior Executive Assistant
Job Duration: 12 Months on W2
Job Location: Santa Clara, CA
About the Role
Provide comprehensive administrative support to a Vice President with the decorum, sense of urgency, discretion and superb organizational skills to collaborate with other EAs to support the whole team at ***.
Individual is expected to engage with senior executives, on a global basis, both inside and outside of ***
Deep experience in administrative support but also pays the highest attention to detail and can anticipate the needs of an in-demand executive
Passion for helping others with a flexible, get it done attitude.
On-site presence to support Executive at HQ as needed
Desire to support additional VPs in org as we scale
Specific Responsibilities
Plan and execute critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees
Manage complicated travel schedules, expense reconciliation and budget spend
Plan and coordinate a schedule of international and domestic, and business travel
Complete projects in an efficient manner; be detail-oriented and focused
Plan and coordinate team events; stay within budget and policies
Plan and coordinate team All Hands and Leadership meetings
Organize events, workshops and large audience meetings
Support basic communication needs including SVP memos to various stakeholder groups
Navigate procurement process to ensure timely and accurate processing of POs
Your Skills
Exceptional organization, prioritization, multi-tasking and time management skills
Ability to prioritize work and handle diverse situations, take direction, and follow through in a highly complex environment
Experience in successfully managing complex Google calendars and meeting schedules
Work and function independently with a high degree of integrity
Maintain a high level of confidentiality at all times - Work well in a team environment and assist others in the department and cross-functionally
Expertise in document management
Your Experience
A minimum of 5+ years work experience in the capacity of an Executive Assistant supporting and/or reporting to an Executive
Ability to remain flexible and positive in a dynamic and fast paced environment that spans multiple time zones
Excellent oral, written and interpersonal communication skills
Ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with both internal and external constituents
Excellent organizational skills, critical thinking skills, and possesses the ability to address multiples priorities, and meet deadlines
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Job Duration: 12 Months on W2
Job Location: Santa Clara, CA
About the Role
Provide comprehensive administrative support to a Vice President with the decorum, sense of urgency, discretion and superb organizational skills to collaborate with other EAs to support the whole team at ***.
Individual is expected to engage with senior executives, on a global basis, both inside and outside of ***
Deep experience in administrative support but also pays the highest attention to detail and can anticipate the needs of an in-demand executive
Passion for helping others with a flexible, get it done attitude.
On-site presence to support Executive at HQ as needed
Desire to support additional VPs in org as we scale
Specific Responsibilities
Plan and execute critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees
Manage complicated travel schedules, expense reconciliation and budget spend
Plan and coordinate a schedule of international and domestic, and business travel
Complete projects in an efficient manner; be detail-oriented and focused
Plan and coordinate team events; stay within budget and policies
Plan and coordinate team All Hands and Leadership meetings
Organize events, workshops and large audience meetings
Support basic communication needs including SVP memos to various stakeholder groups
Navigate procurement process to ensure timely and accurate processing of POs
Your Skills
Exceptional organization, prioritization, multi-tasking and time management skills
Ability to prioritize work and handle diverse situations, take direction, and follow through in a highly complex environment
Experience in successfully managing complex Google calendars and meeting schedules
Work and function independently with a high degree of integrity
Maintain a high level of confidentiality at all times - Work well in a team environment and assist others in the department and cross-functionally
Expertise in document management
Your Experience
A minimum of 5+ years work experience in the capacity of an Executive Assistant supporting and/or reporting to an Executive
Ability to remain flexible and positive in a dynamic and fast paced environment that spans multiple time zones
Excellent oral, written and interpersonal communication skills
Ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with both internal and external constituents
Excellent organizational skills, critical thinking skills, and possesses the ability to address multiples priorities, and meet deadlines
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Source : HireTalent