Senior Executive Assistant at Sparks Group

Job Summary/Company: Sparks Group has partnered with a global aerospace and defense company that is seeking a Senior Executive Assistant for a Direct Hire Opportunity for their office in Northern Virginia. 


Responsibilities:

• Provide high-level administrative support to multiple senior executives within Headquarters.
• Act as primary backup to the Executive Assistant supporting the Chairman and Chief Executive Officer.
• Proactively manage and coordinate complex schedules, calendars, and meetings (including virtual and in-person), ensuring optimal efficiency and minimizing conflicts.
• Seamlessly arrange and execute all travel requirements, including itinerary planning, booking, and expense report processing.
• Serve as the primary point of contact for all inquiries, including phone calls, emails, and visitors, maintaining a professional and welcoming image for the organization.
• Proficiently manage all administrative tasks, including correspondence, document preparation (letters, memos, presentations), filing, and records management.
• Actively contribute to departmental projects, such as conference planning and logistical support for meetings.
• Develop and design high-quality presentations and reports utilizing advanced skills in PowerPoint and Excel.
• Effectively communicate and collaborate with both internal and external stakeholders, building and maintaining strong professional relationships.
• Demonstrate a comprehensive understanding and adherence to all relevant  administrative policies and procedures.
• Perform a wide range of administrative duties as assigned, adapting to changing priorities and business needs.

Qualifications/Background Profile:

• Bachelor's degree or equivalent relevant experience.
• Minimum 5-10 years of executive-level administrative support within a C-suite environment.
• Willingness to work in the corporate headquarters office Monday-Friday during standard business hours.
• Citizenship: U.S. Persons status is required.
• Must be fully vaccinated against COVID-19 by the start date, unless a medical or religious exemption applies.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with Concur is a plus.
• Strong interpersonal and customer service skills.
• Ability to work independently, prioritize tasks, manage multiple projects, and exercise sound judgment with minimal supervision.
• Proven track record of successful teamwork and collaboration.
• Excellent written and verbal communication skills with the ability to effectively interact with individuals at all organizational levels.

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This job is In-Person.

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.