Senior Executive Assistant - The New York Climate Exchange

• Provides dedicated executive support to the CEO with utmost confidentiality, discretion, professionalism, responsiveness, and attention to detail.
• The Senior Executive Assistant supports the CEO’s complex and frequently shifting calendar, arranges travel, anticipates logistical and functional needs on a daily and hourly basis, and is comfortable completing responsibilities outside of standard office hours as required.
• Interfaces with Exchange leadership and representatives of partner organizations on a consistent basis. Builds productive relationships with key stakeholders and their staff and represents The Exchange while working directly with partners around the world.
• Ensures the administrative and operational goals are being met on schedule.
• Manages reception for The Exchange, including greeting guests, and providing information to office visitors. Ensures meetings run on time and helps to keep them on schedule.
• Receives and prioritizes work given by the leadership of The Exchange with the highest level of customer service. Provides information and updates regarding the status of work and projects as needed and required.
• Works across the organization to ensure activities are undertaken in a timely, high quality, and professional manner.  This may include:
  • Works with the Advancement team to facilitate the CEO’s contributions to fundraising efforts, including grant submissions, annual reporting, and renewals. Contributes to the maintenance of internal and external archives and grant files.
  • Works with the Communications team to facilitate the CEO’s contributions to speeches, presentations, press interviews, and writing commitments.
  • Working with the Events Associate, coordinates and schedules meetings, conferences, and seminars on behalf of and between Exchange leadership, both on and off-site.
  • Works with the Programing team to facilitate and help prepare the CEO’s contributions to programing efforts, including participation in ideas labs and other programing-led initiatives
• Responsible for ensuring the CEO is prepared for meetings and events by providing, gathering, or creating agendas, meeting materials, and other briefing documents well in advance of meetings. Establish priorities and keeps these priorities in mind at all times in executing the work.
• Works closely with the Chief of Staff to facilitate effective management of The Exchange – fields requests for and arranges meetings, follows up on deliverables and tracks progress against goals, and works to support smooth collaboration across the organization.
• Completes and processes expense reports for the CEO.
• Performs other related work as directed or required.

• Bachelor's degree and or equivalent required.  A minimum of five years relevant experience.
• Two to four years of executive support or relative related experience.
• Demonstrated ability to use excellent judgment in confidential situations.
• Fulfil responsibilities outside of regular office hours and on weekends as needed.
• Superior verbal and written communication skills required, including an understanding of the high level of polish required at all times in a formal working environment.
• Strong computer skills are required, including proficiency in Outlook, Word, Excel, and PowerPoint.
• Skilled at scheduling and set-up for video conferencing (Zoom, Teams, etc.)
• Must be able to work with a sense of urgency, juggle competing tasks effectively, and have a drive for results.
• Strong organizational skills required.
• Confidentiality and discretion are required.
• Tact and good judgment in confidential situations, a calm, welcoming demeanor, and the ability to maintain a sense of humor in a fast-paced environment while getting work done are essential.
• Must maintain a professional attitude and demeanor in difficult situations.
• Ability to work collaboratively with a wide range of individuals and contribute to a positive and inclusive work environment.
• Willingness to learn roles and responsibilities of colleagues and provide back-up support as needed.

• 1-page cover letter
• Curriculum Vitae
• Three professional references (with contact information)

• Develops and implements solutions that show understanding of how partners and/or own work achieves results that are financially, environmentally, and socially sustainable. 

• Shares new insights based on in-depth understanding of clients/partners and recommends solutions for current and future needs of clients/partners. 

• Initiates collaboration across boundaries and broadly across The Exchange, partner organizations, and other relevant institutions. 

• Makes choices and sets priorities with The New York Climate Exchange corporate perspective in mind. 

• Helps others to understand problems, partner and client needs, and the underlying context. 

• Recognizes the value of diverse perspectives and lived experiences and applies a critical lens to systemic sources of bias and discrimination.  

• Applies critical thinking and seeks input and experience from others to recommend a course of action consistent with The Exchange’s strategy. 

• Evaluates risk and anticipates the short- and long-term implications of decisions. 

• Commits to a decision and acts once it has been reached. 

You must be able to work in the United States as The Exchange does not yet have visa-sponsoring capabilities.

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