Senior Executive Assistant at Axelon Services Corporation

Global Financial Firm located in New York, NY has an immediate contract opportunity for an experienced Senior Executive Assistant.

"This role is currently on a Hybrid Schedule.
You will need to have reliable internet, computer and android or iphone for remote access into the client systems during remote work.
We will be expected in the office weekly 3 days depending on the team requirement.

****Video/ f2f interviews are required prior to all offers.

Pay rate range: $47.00 - $55.00 Negotiable based upon years of experience

Job Title: Senior Executive Assistant New Activity Risk Management

Background

The New Activity Risk Management function provides unified governance and risk decision making for material changes to products , services , capabilities and business operating models that impact Client s clients (collectively referred as new activities ).
New Activity Risk Management is part of Client s Enterprise Risk Management function, within our second line of defense Independent Risk Management unit. New Activity Risk Management works closely with partners in first, second line of defense and enterprise support functions across Client to provide robust due diligence, review, risk rating, risk decision approval and ongoing monitoring of future and existing products and services, as part of the end-to-end governance over the product life cycle.
New Activity Risk Management operates as a global organization, and comprises of a team of new activity risk management specialists who are co-located close to business partners in the Americas, Europe Middle East and Africa, and Asia Pacific regions and are responsible for the review, approval and ongoing oversight of new activities at Client; plus teams with global responsibility for certain cross-cutting functions, such as change delivery, process design, policy, technology infrastructure, reporting and data analytics, product inventory management and product taxonomy. Team members are based in New York, Fort Lauderdale, Mexico City, London, Belfast, Dublin, Frankfurt, Singapore, Hong Kong, Tokyo and Mumbai.

Job Description
The Senior Executive Assistant will support the Global Head of New Activity Risk Management and the New Activity Risk Management senior leadership team by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative support. Additionally, this role will involve an element of executive project work to help the Global Head of New Activity Risk Management to manage the team s overall portfolio of work and will also have business unit manager responsibilities.
The Senior Executive Assistant will be based in New York and report to the Global Head of New Activity Risk Management.

Key Responsibilities

• Directly supports a C16 level manager and generally supports the broader leadership team
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc strategic projects as needed
• Trains, coaches or guides other administrative staff when required
• Provides business unit manager support, such as headcount and budget tracking, approvals and reporting, contractor and consulting management (budgeting, contractual, onboarding, etc.), staffing plans and models, organizational design and metrics, location strategy, Voice of Employee management, communication management (Town Halls, website, newsletters)
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Client, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

• Bachelor's/University degree or equivalent experience
• Previous office administration experience preferably, but not necessarily, within a large and complex financial services or similar organization
• Follow up skills with strong attention to detail and ability to multitask and prioritize
• Previous project and deck preparation experience preferred
• Highly proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, Teams)
• Positive attitude and strong work ethic
• Excellent organizational skills and ability to work proactively without close supervision
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems