Senior Executive Assistant at Rose International

***Only qualified Senior Executive Assistant candidates located near the Mountain View, CA area to be considered due to the position requiring an onsite presence***


Required Skills:
• Manage departmental executives’ calendars
• Interact cross-functionally with department, employees, vendors or customers in need of meeting with departmental leaders
• Advanced Outlook calendar management is critical
• Prior experience in supporting entrepreneurial leaders in a fast-paced environment a plus
• Coordinate domestic and international travel
• Schedule and coordinate meetings and daily schedule for self and executives
• Provide timely response to emails, voice-mails, and written correspondence on behalf of managers
• Event planning to support large meetings, off-sites and team motivation events
• Effectively organize and maintain the business environment for department/manager
• Handle details of a highly confidential and critical nature
• Successfully plans and executes on-boarding for employees
• Prepare and track both executive expense reports and purchase orders
• Preparation and tracking of purchase orders
• Manage space requirements for leader(s)
• Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook), Google workplace, ZOOM, Slack Concur, Coupa (or similar PO system) a plus
• Work well under limited supervision, self-motivated, demonstrating effective problem-solving skills
• Must be proactive, take ownership, respond quickly, and have excellent follow through skills
• Experience working in a fast-paced environment while providing excellent service


Duties:
• Supporting 1 DIR (MTV) + 2 other DIRs (MTV and one remote) - supporting TA
• Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public
• Handles a wide range of administrative and executive support-related tasks involving clerical, administrative function, research, and management roles
• Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others
• Handles confidential information and communications
• Full comprehension of company's operation and procedures
• May also be responsible for training and supervising lower-level clerical staff
• Uses discretion and judgement and knowledge of organization to facilitate the executive's activities

Benefits:

For information and details on employment benefits offered with this position, please visit here .Should you have any questions / concerns, please contact our HR Department via our secure website .

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender(expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law.Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).