Senior Executive Assistant - Beecan Health - CA

Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team-player, quick-thinker, and ready to be a part of an organization that supports your growth?

WHAT WE'RE ABOUT

Plain and simple:

At Beecan Health, we believe that anyone can learn skills, but not everyone can learn heart. Join us in #becomingabeecan today!

Position Summary:

The Senior Executive Assistant serves as a source of empowerment to the President at Beecan, performing diverse duties that require a high level of initiative, discipline, sound decision-making, discretion, and confidentiality. The ideal candidate is a proactive problem-solver and multi-tasker with exceptional communication skills, meticulous attention to detail and the highest level of professionalism-even under pressure. They thrive in a fast-paced, dynamic environment and take on tasks with energy and enthusiasm.

• Meeting Coordination and Follow up: Organize and coordinate executive meetings, including preparing agendas, taking minutes and detailed notes, and following up on action items.
• Calendar Management: Efficiently manage and optimize the executives' calendars, prioritizing commitments to ensure that meetings, deadlines, presentations, and other duties are carried out seamlessly.
• Event Coordination: Plan, execute, and oversee group events, off-sites, and team-building activities in collaboration with admin team.
• Handle confidential information and sensitive documents with discretion and professionalism.
• Execute confidential administrative duties involving Excel, Word and PowerPoint including typing letters, creating/updating spreadsheets, preparing professional notes to circulate broadly, and building presentations and other content, including items related to other business interests.
• Build strong relationships and maintain professionalism while engaging with employees, candidates, customers, investors, Board Members and others directly and on behalf of the President.
• Oversee the President's office operations, ensuring equipment is functional and any issues are addressed promptly.
• Manage the President's office inventory, including overseeing the ordering and stocking meals, snacks, beverages, and any other supplies.

REQUIREMENTS

• BA/BS degree
• 5+ years' C-level executive assistant experience
• High degree of propriety and professionalism
• Exceptional organizational skills and meticulous attention to detail
• Strong communication/interpersonal skills
• Strong multi-tasking skills, ability to prioritize new tasks as they come in
• Positive, can-do attitude
• Solid knowledge of MS suite products, including Word, Excel, PowerPoint and Outlook
• Must be based in Los Angeles
• Must be willing to travel to other company sites, vendors, and customers, as necessary - up to 25% travel