Senior Executive Administrative Assistant - Mondelez International
East Hanover, NJ
About the Job
Job Description
Are You Ready to Make It Happen at Mondelēz International?
Join our Mission to Lead the Future of Snacking. Make It Possible.
This position will provide administrative support within our Ventures Leadership Team which will involve scheduling and managing (off-site, on-site, and virtual meetings spanning across global time zones) meetings, planning business trips, calendar management, expenses, and ensuring schedule’s run smoothly. The successful candidate must be able to handle multiple tasks in a fast-paced professional work environment that demands excellent problem solving, organizational, and communication skills while always maintaining confidentiality.
How you will contribute
You will:
+ Schedule appointments and control executive calendar. Active participation in decisions affecting executive’s and/or department’s schedule/priorities. Schedules group meetings, off-site events and travel reservations.
+ Work collaboratively with cross-functional Administrative Assistants to align calendars for the Leadership Teams (LT).
+ Work closely HR in scheduling Talent Forums, Calibrations, Interviews, Onboarding, etc.
+ Provide administrative support executing activities and build effective relationships with those you support.
+ Perform duties as needed related to budget, expenses and purchasing processes.
+ Create and maintain distribution lists.
+ Answer calls and emails, responding to queries and requests appropriately.
+ Manage archiving and filing in line with statutory requirements and company policy.
+ Complete and update reports and maintain systems and data.
+ Work on special projects as requested.
+ May act as back up in absence of other Senior Executive Admins.
What you will bring
A desire to drive your future and accelerate your career and the following experience and knowledge:
+ Administration and support roles
+ Highly developed customer service orientation
+ Excellent written and verbal communication skills
+ Office (Excel, Word, PowerPoint)
+ Attention to detail combined with proactive attitude, very good communication and interpersonal skills
+ Excellent teamwork and able to anticipate needs and respond accordingly
Qualifications:
+ Associates degree or equivalent work experience
+ Minimum of five or more years of Senior Executive Administrative experience, including extensive experience in calendar management
+ Minimum of 3 or more years of experience supporting C-Level executives
+ Strong work ethic that includes flexibility to occasionally work during non-core hours
+ Comfort & experience working in a diverse global team
+ Experience managing complicated international travel including availability for emergency situations such as last-minute flight cancellations or changes
+ Technologically savvy
+ Proficient in Word, PowerPoint, Excel and Outlook
+ Experience working effectively in a matrix organization
+ Ability to interact with all levels within and outside of the company
+ Excellent written and verbal communication skills
+ Experience handling large, multiple projects and data simultaneously
+ Ability to adapt in an extremely fast-paced, sometimes stressful, and time-sensitive environment
+ Ability to work within a team and independently
+ Strong problem-solving skills
+ Ability to identify issues
+ Strong attention to detail
+ Strong organizational skills
The anticipated base salary range for this position is $65,100 to $89,950; the exact salary depends on several factors such as experience, skills, education, and budget. The salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results.
In addition, Mondelez Company offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.
No Relocation support available
Business Unit Summary
The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands—including _Oreo_ and _Chips Ahoy!_ cookies, _Ritz_ , _Wheat Thins_ and _Triscuit_ crackers, and _Swedish Fish_ and _Sour Patch_ _Kids_ confectionery products —are close at hand for our consumers across the country.
Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.
Job Type
Regular
Administration Support
Administration Services
At Mondelēz International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about.
We have a rich portfolio of strong brands – both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum
Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast.
Join us and Make It An Opportunity!
Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.
Are You Ready to Make It Happen at Mondelēz International?
Join our Mission to Lead the Future of Snacking. Make It Possible.
This position will provide administrative support within our Ventures Leadership Team which will involve scheduling and managing (off-site, on-site, and virtual meetings spanning across global time zones) meetings, planning business trips, calendar management, expenses, and ensuring schedule’s run smoothly. The successful candidate must be able to handle multiple tasks in a fast-paced professional work environment that demands excellent problem solving, organizational, and communication skills while always maintaining confidentiality.
How you will contribute
You will:
+ Schedule appointments and control executive calendar. Active participation in decisions affecting executive’s and/or department’s schedule/priorities. Schedules group meetings, off-site events and travel reservations.
+ Work collaboratively with cross-functional Administrative Assistants to align calendars for the Leadership Teams (LT).
+ Work closely HR in scheduling Talent Forums, Calibrations, Interviews, Onboarding, etc.
+ Provide administrative support executing activities and build effective relationships with those you support.
+ Perform duties as needed related to budget, expenses and purchasing processes.
+ Create and maintain distribution lists.
+ Answer calls and emails, responding to queries and requests appropriately.
+ Manage archiving and filing in line with statutory requirements and company policy.
+ Complete and update reports and maintain systems and data.
+ Work on special projects as requested.
+ May act as back up in absence of other Senior Executive Admins.
What you will bring
A desire to drive your future and accelerate your career and the following experience and knowledge:
+ Administration and support roles
+ Highly developed customer service orientation
+ Excellent written and verbal communication skills
+ Office (Excel, Word, PowerPoint)
+ Attention to detail combined with proactive attitude, very good communication and interpersonal skills
+ Excellent teamwork and able to anticipate needs and respond accordingly
Qualifications:
+ Associates degree or equivalent work experience
+ Minimum of five or more years of Senior Executive Administrative experience, including extensive experience in calendar management
+ Minimum of 3 or more years of experience supporting C-Level executives
+ Strong work ethic that includes flexibility to occasionally work during non-core hours
+ Comfort & experience working in a diverse global team
+ Experience managing complicated international travel including availability for emergency situations such as last-minute flight cancellations or changes
+ Technologically savvy
+ Proficient in Word, PowerPoint, Excel and Outlook
+ Experience working effectively in a matrix organization
+ Ability to interact with all levels within and outside of the company
+ Excellent written and verbal communication skills
+ Experience handling large, multiple projects and data simultaneously
+ Ability to adapt in an extremely fast-paced, sometimes stressful, and time-sensitive environment
+ Ability to work within a team and independently
+ Strong problem-solving skills
+ Ability to identify issues
+ Strong attention to detail
+ Strong organizational skills
The anticipated base salary range for this position is $65,100 to $89,950; the exact salary depends on several factors such as experience, skills, education, and budget. The salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results.
In addition, Mondelez Company offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.
No Relocation support available
Business Unit Summary
The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands—including _Oreo_ and _Chips Ahoy!_ cookies, _Ritz_ , _Wheat Thins_ and _Triscuit_ crackers, and _Swedish Fish_ and _Sour Patch_ _Kids_ confectionery products —are close at hand for our consumers across the country.
Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.
Job Type
Regular
Administration Support
Administration Services
At Mondelēz International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about.
We have a rich portfolio of strong brands – both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum
Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast.
Join us and Make It An Opportunity!
Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.
Source : Mondelez International